Stop Managing Lotus Notes Access Control Lists (ACLs) Manually

The common problems with Lotus Notes and Domino ACLs

Access Control List management is simple enough if your organization is tiny and unchanging with no important data to protect. But in the real world, Notes-based organizations have a large number (often hundreds) of databases on many servers, coupled with a unique and complex mesh of security requirements.

Managing an organization’s ACLs manually is a tedious, time‑consuming activity that's prone to serious human error—like security loopholes or errant access denial.

"We use aclEZ to quickly check for incoherences on our 50 servers. For example, we use it to check if "Administration Server" is properly set on all of them in a few mouse clicks. We can also very quickly see where "Anonymous" is not set. This is a great time saver when you have to deal with a lot of users and/or database moves."

—Olivier Collon, Notes Admin, TOTSA - Total Oil Trading SA
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Ytria aclEZ is the solution for better Lotus Notes and Domino ACL security administration, here's what it lets you do:

• Get a bird's-eye-view of global server security instantly—rather than spending hours poring over hundreds of ACLs individually—thanks to its powerful Lotus Notes/Domino ACL diagnostics features
• Find and close any security hole instantly. Imagine if an administration error gave unfettered access to a highly sensitive database—these things do happen, but aclEZ lets you spot these problems and fix them immediately
• Expand your administration capabilities—superior tools let you tune security in ways that are just not possible using the native Domino administration toolset
• Powerful mass-modification features help you maintain consistency across your organization's Lotus Notes and Domino ACLs

aclEZ Fact Sheet

Analyze ACLs on a Lotus Domino server with greater efficiency

• All your server's ACLs laid out in an easy-to-read table: With a flexible grid containing all your ACL entries from all databases on a server, visually verify and compare your ACL entries. See in seconds what would take you hours in the Domino Administrator.
• Search, sort, filter and group ACLs in a meaningful order: Organize your ACLs the way you want to see them. For example: group by Access Member, and see exactly who has Manager access on your server (and who shouldn't).
• See inside groups and explore their membership: Quickly understand and evaluate your organization's many layers of security by easily exploring your groups and their members—even for nested groups. See who has access to what, and explore the group entries in your ACL.
• ACL History logs at your fingertips: Access ACL logs from any database on a server.
• Advanced ACL settings tab: Instantly see all databases' ACL Advanced settings on a server (i.e. Administration server, enforce ACL etc.).
• All your roles displayed in a table: Get a clear picture of all your roles—quickly see and compare the assigned roles on all your databases on a server.
• Quickly verify effective access: With just one click check the effective access someone has on any database.
• See precisely where ACL entries are used (or missing): Eliminate errors and close loopholes in Access Control Lists—see exactly where ACL entries are present and likewise instantly discover where essential entries are missing on your server.

Solve your Lotus Notes ACL issues faster and easier than ever before

• Select multiple ACL entries and mass edit their attributes and settings: Dramatically speed up implementation of ACL attributes and settings plus eliminate the human error inherent with repetitive tasks by using aclEZ's powerful mass editing capabilities.
• Point-and-click editing for any ACL entry on a server: Take rapid action to protect your server—just point and click to edit your ACL entries (access, roles, type) and settings to fix your critical security issues—even across several databases at once.
• Overwrite (import/export) a database's ACL with an existing one: Copy and apply any ACL from one database to another (or several) databases—quickly closing security holes.
• Create and delete ACL entries in a click: Add (or remove) ACLs across several databases at the same time.
• Change all Advanced ACL settings for your databases: You can make extensive changes to the ACL Advanced settings for many databases on a server at once (i.e. Administration server, enforce ACL etc.)—and ensure changes are consistently applied.
• Edit all your roles in a table: Quickly mass edit role assignment, create or remove roles in many databases on a server.

Extend the power of Domino Administrator

• Export ACL data for backup, reporting and analysis: aclEZ supports a number of file formats for exporting ACL information and you can even copy data from its ‘grid’ interface directly to a spreadsheet.
• Navigate any NAB you want: See the group hierarchy of any Notes Address Book to quickly understand and easily bring any necessary order to your NABs organization.