Make sure your HCL Notes database properties and settings are configured correctly, everywhere
Do large-scale work on database properties and settings across an entire server, all through one powerful solution.
Total, server-wide control for database properties and settings
databaseEZ is a tool that lets you parse over 130 database properties—including some that aren’t even available in the Notes or Admin clients—for all databases on a server, and lets you modify all of it en-masse. Because databaseEZ is completely independent from your Notes client, you’ll be able to work with a speed and independence that just isn’t possible with any native solution.
One-stop database property overview for databases on an entire HCL Domino server
Opening an HCL Domino server in databaseEZ gives you a multi-level approach to analysis. Using the concept of “tiered loading” you’ll be able to see basic, key properties directly upon launch and then load an array of progressively deeper attributes in only a few more clicks—seeing all of this information in a central, feature-rich display.
- Call up a full audit of 82 high-level properties for all databases on a given server – within seconds of startup. All this in one central interface without the need for database access*.
- Spot common administration issues fast thanks to the built-in Property Analyzer. All properties are available directly upon startup.
- Compile fast status reports—such as database size and space used percentages—for large sectors of your Domino environment. Your reports are guaranteed to be more accurate and complete.
* Please note that databaseEZ relies solely on the Notes C API to gather these properties and does not circumvent IBM Notes and Domino security.
Get a server-wide understanding of application size proportions by type, folder, and more.
Quickly oversee your database On Disk Structures (ODS Versions) across an entire server.
Instantly spot common administration issues such as low quota left, duplicate replica IDs, and more.
- Besides the instant access to 82 key properties, get access to 50 deeper attributes within only a couple of clicks—including some properties that aren’t even available in your Notes client. All without any coding.
- Get an exclusive global map of ALL properties and settings—including those relevant for security, storage, and designs—for all databases on a server.
- Get a handle on several security settings such as User Activity (recorded/confidential), encryption status and strength, require SSL connection, disable export of view data, etc. for easy large-scale audits of your entire security situation.
- Get a fast, server-wide analysis of Physical and Logical size, Space Used, DAOS state and statistics, max database size and quote settings, and more.
- See template inheritance settings, template build properties, database type, the number of various design classes, and more across ALL databases on a server.
- See the number of documents, designs (even different design classes such as view of form class notes), private design class notes, deletion stubs in all databases across an entire server—in only a few clicks.
Get an instant understanding of database corruption, access rights issues, or server side encryption.
See and analyze a tally of database contents, including number of documents, designs, and more.
Get fast, detailed reports on Space Used percentages across all databases on server.
Review your database encryption status across an entire server.
- Manage replication settings ranging from the PIRC (Purge Interval Replication Control) setting to deletion stub life times, disable replication en-masse, and more.
- Modify basic database properties such as ‘Database Type’ and ‘Disable background agents’, web settings like ‘Require SSL connection’, and more across multiple databases at once.
- Manage application design settings ranging from updating templates to the otherwise not-modifiable Template Build Properties (Template build name, version, date, etc.)
- Easily review and adjust database quota settings.
- Modify anything that you can in your Notes client, but on a server-wide scale.
- Set user activity recording states and encryption status, manage replica IDs, etc.
Quickly review and adjust the PIRC (Purge Interval Replication Control) setting across all databases.
Manage the little-known Template Build properties en-masse.
Built-in specialized database tools
On its own, the data scanning and display engine behind databaseEZ, the FlexyView, lets you work with your HCL Notes data through a perspective that just isn’t possible with the native toolkit. databaseEZ also gives you access to a range of powerful built-in tools that take the guesswork out of complex, time-consuming tasks.
- Identify users who have accessed given databases during a specific time frame, and see what types of actions they took.
- Easily create detailed usage activity reports based on a summary or average of read, write, update or delete actions per database or user.
- Rank the most and least frequently used databases on a server using a special usage grading system.
- Isolate the usage of the users that matter: easily weed out server, agent signer, or administrator usage to focus on what’s important.
- Enable/disable user activity recording, or mark it as confidential across multiple—even all—databases on a server.
Quickly identify your most and least frequently used applications across an entire server.
Put recorded database usage activity to work for the full story about global usage patterns.
- View and copy/paste any Replica ID or assign a Replica ID of your choice.
- Create new random Replica IDs for multiple databases at once.
- Generate multiple Database IDs simultaneously (when working locally).
Quickly assign new Replica IDs to all standard IBM templates.
Break or make replication connections between individual databases.
- Audit view indexes across entire servers to quickly find the views and folders whose indexes take up the most storage space.
- Purge multiple view indexes simultaneously in only a few clicks—even across multiple databases.
Sort your databases by their overall index size information to find the heaviest databases.
Locate unused views in just a couple of clicks.
Scan an entire server for databases that match property value combinations that present cause for investigation:
- Databases that have reached a user defined size
- Databases with duplicate Replica IDs
- Databases set to inherit from nonexistent templates
- Templates with the same name
- Databases with a given percentage of their size quota remaining
- Databases where no documents have been modified since a given number of days
- Databases where the design has not changed within a given number of days
- You can even configure automatic scanning any server you load!
Instantly spot common administration issues such as databases with low quota left, duplicate Replica IDs, and more.
- Use console commands to process multiple databases, on the fly, directly from databaseEZ (Naturally, proper console rights are required.)
- Send pre-set commands (such as Compact, Fixup, Updall, or DBMT) or create your own custom commands, along with any required switches, directly in the context of your analysis results.
- Build accurate commands fast with help from the inline Command Line Options Helper tool—no more time lost searching for switches!
- Quickly generate Domino Indirect (IND) files to process multiple databases at once, in only a few clicks.
Quickly identify and fix all corrupted databases.
Identify and compact all databases with less than 95% space used.
Beyond the tools: reporting, integration, and automation
Thorough documentation and reporting are essential aspects of your work. Adding these benefits to databaseEZ brings the powerful, central solution for database properties and settings to a new level. The FlexyView is the core engine of all Ytria tools, and all information in any panel is directly available to copy/paste, or to easily export to a variety of output formats. What’s more, if you can do it in the UI, then you can also integrate it into a powerful automation script.
Export data quickly and directly from any databaseEZ grid. Create reports in HTML, Excel, XML, and CSV, or simply copy/paste your data from the grid.
Leverage built-in bridges between products to open your target server in databaseEZ, then open selected databases in agentEZ, scanEZ, or replicationEZ to analyze their contents, find replicas, and more.
Extend databaseEZ’s scope through your own scripts that let you repeat functions across an even larger scale. You can even use the command line integration to create pushbutton, multi-step process launchers.
Quickly calculate the Space Used percentage* for all databases on a server loaded in databaseEZ.
Create a new item across all documents in a specific category—and across multiple databases.
Local installation, far-reaching power
Installed on the client side only, databaseEZ is completely independent from your Notes client. Because of this, databaseEZ offers you speed and power, and independence that just isn’t possible with any native solution.
databaseEZ is a standalone compiled application coded in an efficient, low-level language. When installed, its executable file (databaseEZ.exe) is detached into your Notes Program Directory. Each time you start databaseEZ, a new Notes session is created, independent from your Notes client session. This means that databaseEZ runs parallel to your Notes client and thus will not interfere in any way.
In fact, you can think of databaseEZ as a special “Notes client” to help you oversee and manage your database properties, issue console commands, get view and folder index sizes and more, across an entire server. You can even select which ID you want to work with—without having to switch IDs in your Notes client!
As the rest of the Ytria tools, databaseEZ is installed on the client side ONLY, there is no need to install anything on the server, and being a local install means no system downtime.
That’s a good question! When working with applications (especially user mail files) security IS a crucial subject. Although databaseEZ offers you a multitude of features that surpass the functionality available in both the Administrator and Designer clients (such as the ability to view basic application properties and settings, even if you aren’t part of their ACLs), our tools NEVER bypass Notes security. Certain key options, such as modifying properties, issuing console commands or enabling Full Access Administration, require you to have the proper access rights in order to use them.
With databaseEZ, you can modify hundreds of databases, and any of their properties in merely a few clicks. With such power available, how can you know that you’re making the right changes?
Don’t worry, we’ve got you covered! Your modifications are protected by a two-step saving process which allows you to review your changes before deploying them—regardless of the modification you’ve performed.
The fact that databaseEZ is an independent, compiled program, puts it in the position to outperform built-in Notes and Domino solutions. But beyond that, databaseEZ can handle hundreds (or even thousands) of databases, thousands of activity log lines, giving you a much better overview of your global database situation. Loading all of this information can take a bit of time.
Don’t worry though, we’ve built a bunch of pre-loading filter options into databaseEZ so you can pinpoint the information that you absolutely need to load – such as the types of applications to load. There is also a two step loading process to optimize performance.
databaseEZ operates through the official Notes API channels; for example a console command will always leave proper trace, as well as your session and read / edit operations will be logged in the log file, however, we offer much more extensive history and log options that the native solutions. You have the option to create a special Modification Log database in which every single operation performed using our EZ Suite tools will be logged. You can place this database on either your local machine, or one of your servers. You can even use our licensing system to route logging for all EZ Suite users into a central log database.