General questions about sapio365

Although web-based portals and interfaces are convenient, and very much in fashion, they often lack the immediacy and pure data-handling power of a compiled application.

Due to the nature of sapio365, whose approach is bringing entire tenants of data directly to the forefront, and letting you work with this data in a multitude of ways, a compiled desktop client is the only way to achieve this.

No, you can’t manage your tenant from a tablet, or from your phone. What you do get is access to even multiple tenants of data at once, across multiple account sessions.

Serious Office 365 administration and management, through one dedicated client.

This also has added security benefits as well. Contrary to any number of web-based solutions, sapio365’s local installation means that your data STAYS WITH YOU, and NEVER passes through another server.

While sapio365 retrieves your tenant data to display it in a grid, ONLY the user and group lists are stored locally on your machine. This caching is necessary for much faster loading when dealing with massive numbers of users and groups.

Cached data is stored in a local database encrypted by and for the current computer. Note that caching is an option that can be disabled at any time.

No tenant data is stored once your session is closed except for the cache (if enabled), files you’ve downloaded and any grid data you’ve exported.


File-type icons are included in sapio365’s grid for quick reference purposes only. sapio365 provides you with a “dynamic snapshot” of OneDrive contents. It also gives you the option to download files if you choose to do so.

All features in sapio365 can be used in automated tasks in sapio365. We call these JOBs and they are ready to use from within the modules and from the main window. You can even schedule them to run during off hours and receive the report by email. Presets offer a one-time setup which can then be reused for repeating job schedules.

We work hard to stay up to date with the latest changes in Office 365 and whether or not it is possible to implement functionality related to these changes. On the average, you can expect a couple of updates per quarter.

sapio365 runs on Windows 7 or later. So, of course, your computer must have at least this minimum. However, we recommend that you have at least the following:

– Free space: 200 MB on your destination drive
– RAM: As much as possible*
– CPU: As fast as possible*

**sapio365 is available in both 32-bit and 64-bit versions, and is subject to certain constraints:
The 32-bit version is limited to the memory usage limitations inherent to 32-bit.
The 64-bit version will make use of the full capacity of your system.

No. sapio365 is a local installation and your data NEVER passes through another server. Ytria employs secure authentication methods so you can access your data with sapio365, but has no access whatsoever to any data that is retrieved using sapio365.

Ytria doesn’t even have access to the sapio365 trace log, unless you choose to send a copy to us for support purposes.

When first launching sapio365 with either a Standard or Advanced session, you are asked to sign-in with your Microsoft Office 365 credentials. If the authentication is successful and if you are allowed to consent to applications, you will then be prompted by Microsoft to grant ‘app consent’ to sapio365. This Microsoft dialog says: “This app would like to: ”, followed by a list of permissions.

The consent you give is strictly between the sapio365 app and your tenant. And since sapio365 is installed on your computer, this means that your data NEVER goes through any third-party servers.

There are two types of consent when managing applications in Microsoft Azure Active Directory:

– User Consent, or consent provided by an end user
– Admin Consent, or consent provided by an administrator

When launching a Standard session for the first time, the application requires a one-time user consent for sapio365 to access your data.

You can think of giving user consent as saying: “Connect to my Office 365 resources“.

When launching an Advanced session for the first time, the application requires a one-time admin consent for sapio365 to access Office 365 data. Only users with a Global Administrator role in the Office 365 organization can give consent to the application.

Global admins can also give that consent on behalf of all users in the organization. Therefore users do not have to provide additional consent, and the application can access signed-on users’ resources immediately.

You can think of giving admin consent as saying: “Sign my organization up to use this application”.

The commenting feature in sapio365 allows each user to add their own notes in dedicated columns. These comments are persistent and can be shared. This means sapio365 can be used as a kind of team workspace.

A history is kept of all comments which can be managed via the View All button. This includes the options to search, edit and delete.

  • Persistent comments can be kept as a to do list, or to help identify items that require attention.
  • Can be set to Shared – turning sapio365 into a workspace for your team
  • History of all comments
  • Search – quickly find specific comments
  • Use formulas to easily pull in data from other columns
  • Color code specific comments
  • Mange a list of all comments with search, edit and delete.