A Microsoft 365 Admin Tool
For teams that need to solve challenges
they thought were impossible
without relying on PowerShell scripts
A Microsoft 365 Admin Tool
For teams that need to solve challenges they thought were impossible
without relying on PowerShell scripts
Become
ultra-efficient
Lower
exposure to risk
Get the most out of Microsoft 365
Become
ultra-efficient
Lower
exposure to risk
Get the most out of Microsoft 365
Let’s create
a world
where every Microsoft 365 admin can get more done in less time with fewer headaches.
How?
With an easy 3‑step process
that lets you get things done quickly without using PowerShell
1
20/20 Vision & 100% control
See everything across all tenants, yet avoid information overload. Organize your data to see patterns, analyze data, compare and aggregate easily.
Speed up decision-making and save hours of time every day.
2
Easy problem tracking & isolation
Drill down to find the specific piece of information you need. Identify and isolate lurking problems without using PowerShell.
3
Take bulk actions safely
Streamline tasks and make multiple changes at the same time. Confidently fix issues without making damaging errors. Solve use cases that seem impossible.
See all your data at once, drill down as deep as you want.
See all your data at once, drill down as deep as you want.
sapio365
is a Microsoft 365 admin tool that transforms the way you work.
It’s all about clicks – not writing code.
Where
can sapio365 make a huge difference?
1
Stop wasting under‑utilized licenses
How?
Through license management
What problems will it solve?
- The lack of global insight about how many Microsoft 365 licenses are properly assigned
- Overspend on licenses
How you’ll improve
- Gain insight into how licenses are assigned (directly or through group)
- Identify under-utilized activated licenses that can be downgraded
- Identify obsolete or inactive accounts that still have licenses assigned to them
- Analyze and report on license costs by setting license unit costs
- Easily free-up many licenses with 1 click without making any mistakes
- Delegate the ability to manage not only the type of license but also the number of licenses using sapio365’s role-based access control
What you’ll gain
- Cost savings
- Increased productivity by ensuring proper license assignment
2
Change user complaints into user compliments
How?
Through user lifecycle management
What problems will it solve?
- Having to constantly go into various M365 admin center portals during the lifecycle of users
- The constant flow of mistakes that come from manual updating
How you’ll improve
- You’ll be able to manage the full user lifecycle from one place by using automation around the following:
- Onboarding and offboarding
- License assignment
- Mailbox management
- Group memberships
- Compare and manage both cloud and on-prem Active Directory user data in one place (hybrid AD)
- Correct or add user information directly from a CSV or Excel file
- Audit and export users’ chats and chat messages
- Keep control over mailbox and calendar contents
- Manage password resets, sign-ins and MFA enforcement
What you’ll gain
- Hours of time daily
- Proactive prevention of problems
3
Get group sprawl under control
How?
Through management of groups and teams
What problems will it solve?
- The overwhelming number of requests to fix errors made by users regarding groups and Teams assignments
- Loss of user productivity due to messiness and challenging navigation, i.e. group sprawl
How you’ll improve
You’ll be able to get full control and insight by:
- Finding inactive and obsolete groups that can be removed within minutes
- Making mass assignments to groups in 1 click
- Managing all aspects of groups in one place
- Managing guest access and other group settings
- Overseeing group members from different groups all in one place
- Mass creating and bulk editing of groups in one click
- Easily managing members of several private and shared channels at once
- Comparing and managing both cloud and on-prem Active Directory group data in one place (hybrid AD)
What you’ll gain
- Hours of time daily
- Ability to give users a better experience
- Less repetitive, non-value-added work
4
Manage access to sensitive online information
How?
Through management of SharePoint online document libraries
What problems will it solve?
- The ease by which documents are often shared in non-secure ways
- The inability to instantly know who shared what, with whom
How you’ll improve
You’ll be able to prevent and fix inappropriate sharing through:
- Instant access to documents where you are not an owner
- Insight into the whole list of documents across all libraries and how they are shared
- Correction of inappropriate sharing with a single click
- Checking-in important documents checked-out by out-of-office users
- Downloading or uploading documents and whole folders across sites or OneDrives
What you’ll gain
- No more potential data leaks
- Time saved fixing issues
Where can sapio365 make a huge difference?
1
Stop wasting under‑utilized licenses
How?
Through license management
What problems will it solve?
- The lack of global insight about how many Microsoft 365 licenses are properly assigned
- Overspend on licenses
How you’ll improve
- Gain insight into how licenses are assigned (directly or through group)
- Identify under-utilized activated licenses that can be downgraded
- Identify obsolete or inactive accounts that still have licenses assigned to them
- Analyze and report on license costs by setting license unit costs
- Easily free-up many licenses with 1 click without making any mistakes
- Delegate the ability to manage not only the type of license but also the number of licenses using sapio365’s role-based access control
What you’ll gain
- Cost savings
- Increased productivity by ensuring proper license assignment
2
Change user complaints into user compliments
How?
Through user lifecycle management
What problems will it solve?
- Having to constantly go into various M365 admin center portals during the lifecycle of users
- The constant flow of mistakes that come from manual updating
How you’ll improve
- You’ll be able to manage the full user lifecycle from one place by using automation around the following:
- Onboarding and offboarding
- License assignment
- Mailbox management
- Group memberships
- Compare and manage both cloud and on-prem Active Directory user data in one place (hybrid AD)
- Correct or add user information directly from a CSV or Excel file
- Audit and export users’ chats and chat messages
- Keep control over mailbox and calendar contents
- Manage password resets, sign-ins and MFA enforcement
What you’ll gain
- Hours of time daily
- Proactive prevention of problems
3
Get group sprawl under control
How?
Through management of groups and teams
What problems will it solve?
- The overwhelming number of requests to fix errors made by users regarding groups and teams
assignments - Loss of user productivity due to messiness and challenging navigation, i.e., group sprawl
How you’ll improve
You’ll be able to get full control and insight by:
- Finding inactive and obsolete groups that can be removed within minutes
- Making mass assignments to groups in 1 click
- Managing all aspects of groups in one place
- Managing guest access and other group settings
- Overseeing group members from different groups all in one place
- Mass creating and bulk editing of groups in one click
- Easily managing members of several private and shared channels at once
- Comparing and managing both cloud and on-prem Active Directory group data in one place (hybrid AD)
What you’ll gain
- Hours of time daily
- Ability to give users a better experience
- Less repetitive, non-value-added work
4
Manage access to sensitive online information
How?
Through management of SharePoint online document libraries
What problems will it solve?
- The ease by which documents are often shared in non-secure ways
- The inability to instantly know who shared what, with whom
How you’ll improve
You’ll be able to prevent and fix inappropriate sharing through:
- Instant access to documents where you are not an owner
- Insight into the whole list of documents across all libraries and how they are shared
- Correction of inappropriate sharing with a single click
- Checking-in important documents checked-out by out-of-office users
- Downloading or uploading documents and whole folders across sites or OneDrives
What you’ll gain
- No more potential data leaks
- Time saved fixing issues
How
can sapio365 make a huge difference?
1
Breeze through audits in no time
How?
Through audits and customized reporting
What problems will it solve?
- The lack of options offered through standard Microsoft 365
- The need to manually export and append other information to configure the relevant report
How you’ll improve
You’ll be able to create any type of report by:
- Leveraging hundreds of properties of users, groups, sites and their licenses, mailbox
content, OneDrive files, and so much more - Using these properties in filters, sorting, and categorization to create a view that gives
you what you want - Deep diving into the connections these properties have – all the way down to the mail
attachments, file sharing information and more than you can imagine!
What you’ll gain
- A quick way to generate any type of ad-hoc report you need
- Informed decision-making based on the report
- Resolved challenges that you always thought were impossible
2
Delegate work without compromising security
How?
Through delegation of admin tasks
What problems will it solve?
- Standard Microsoft 365 roles give access that’s either too broad or too narrow
- This hampers security – by intent or accident, Admins can do harm to the environment
How you’ll improve
You’ll be able to securely delegate admin tasks by:
- Customizing roles with specific permissions and setting scopes of action
- Centralizing control of the roles that you assign to people or groups
- Gaining the ability to audit the activities executed by those roles
What you’ll gain
- IT staff of any level able to do their job with just the right level of access
- Peace of mind and confidence that no one can damage the system
3
Use automation to save time
How?
Through task automation and scheduling
What problems will it solve?
- The time wasted doing repetitive tasks that don’t add value
- Human error and organizational disruption that results from manual work
How you’ll improve
You’ll be able to reduce repetitive work to a minimum by:
- Scheduling over 200 available reports and tasks to run automatically
- Creating custom automations that meet your specific needs
- Avoiding the use of PowerShell scripts that can make or break your environment
What you’ll gain
- More time for other strategic daily tasks
- Eliminating the headache of irreparable errors
4
Stop stressing over managing local & cloud Active Directories (ADs)
How?
Through hybrid active directory
What problems will it solve?
- The time wasted on having to use multiple interfaces to manage both AD and Azure AD
- The risk of introducing errors due to manual reconciling, reporting and PowerShell scripting
How you’ll improve
You’ll be able to manage all your ADs as one by:
- Reconciling the data from AD and Azure AD in one single environment
- Being able to make direct comparisons and analyses across all AD environments
- Making account updates without worrying about introducing errors with synchronization
What you’ll gain
- Significant time savings
- No more operational disruptions due to unknown sync issues
5
End “Multi‑Tenant” frustration
How?
Through management of multiple tenants
What problems will it solve?
- The inability to work in multiple tenants at the same time
- The long time it takes to create cross-tenant reports to support important business and security decisions
How you’ll improve
You’ll be able to keep all tenants under control through one interface by:
- Switching between tenants without signing-in and out
- Working simultaneously in all tenants to avoid discrepancies
- Automating tasks and reports that span all tenants
What you’ll gain
- Support of geographic expansion without the frustrations
- Reduced stress resulting from acquisitions
How can sapio365 make a huge difference?
1
Breeze through audits in no time
How?
Through audits and customized reporting
What problems will it solve?
- The lack of options offered through standard Microsoft 365
- The need to manually export and append other information to configure the relevant report
How you’ll improve
You’ll be able to create any type of report by:
- Leveraging hundreds of properties of users, groups, sites and their licenses, mailbox
content, OneDrive files, and so much more - Using these properties in filters, sorting, and categorization to create a view that gives
you what you want - Deep diving into the connections these properties have – all the way down to the mail
attachments, file sharing information and more than you can imagine!
What you’ll gain
- A quick way to generate any type of ad-hoc report you need
- Informed decision-making based on the report
- Resolved challenges that you always thought were impossible
2
Delegate work without compromising security
How?
Through delegation of admin tasks
What problems will it solve?
- Standard Microsoft 365 roles give access that’s either too broad or too narrow
- This hampers security – by intent or accident, Admins can do harm to the environment
How you’ll improve
You’ll be able to securely delegate admin tasks by:
- Customizing roles with specific permissions and set scopes of action
- Centralizing control of the roles that you assign to people or groups
- Gaining the ability to audit the activities executed by those roles
What you’ll gain
- IT staff of any level able to do their job with just the right level of access
- Peace of mind and confidence that no one can damage the system
3
Use automation to save time
How?
Through task automation and scheduling
What problems will it solve?
- The time wasted doing repetitive tasks that don’t add value
- Human error and organizational disruption that results from manual work
How you’ll improve
You’ll be able to reduce repetitive work to a minimum by:
- Scheduling over 200 available reports and tasks to run automatically
- Creating custom automations that meet your specific needs
- Avoiding the use of PowerShell scripts that can make or break your environment
What you’ll gain
- More time for other strategic daily tasks
- Eliminating the headache of irreparable errors
4
Stop stressing over managing local & cloud Active Directories (ADs)
How?
Through hybrid active directory
What problems will it solve?
- The time wasted on having to use multiple interfaces to manage both AD and Azure AD
- The risk of introducing errors due to manual reconciling, reporting and PowerShell scripting
How you’ll improve
You’ll be able to manage all your ADs as one by:
- Reconciling the data from AD and Azure AD in one single environment
- Being able to make direct comparisons and analyses across all AD environments
- Making account updates without worrying about introducing errors with synchronization
What you’ll gain
- Significant time savings
- No more operational disruptions due to unknown sync issues
5
End “Multi‑Tenant” frustration
How?
Through management of multiple tenants
What problems will it solve?
- The inability to work in multiple tenants at the same time
- The long time it takes to create cross-tenant reports to support important business and security decisions
How you’ll improve
You’ll be able to keep all tenants under control through one interface by:
- Switching between tenants without signing-in and out
- Working simultaneously in all tenants to avoid discrepancies
- Automating tasks and reports that span all tenants
What you’ll gain
- Support of geographic expansion without the frustrations
- Reduced stress resulting from acquisitions
FAQ
It is easy to use sapio365 because it connects to your tenant using your current Microsoft privileges.
sapio365 is like a window into your tenant. For example, in your directory, you can drill down to the nitty gritty and see the details you need, then you can add those details to your window. You can view whichever parameters you want in any combination.
You can instantly see the data you want, organize it however you want, take action such as creating a report on the data or schedule the report to run at a later time. You can also schedule your report to run every month on the same day if that’s what you need.
Yes! sapio365 enables you to create sessions for each tenant and it lets you switch between tenants without logging out. You can run multiple independent instances so that you are connected to each tenant simultaneously. There’s also an automation feature that lets you run cross-tenant reports.
sapio comes from the Latin verb sapere, meaning “to be wise” or “to have sense.” We think it’s a great name for a software solution that allows you to solve challenges you thought were impossible.
Ooh, that’s a tough one. But sapio365 could schedule a reminder to be sent to you the day before.