sapio365 | What's new? RBAC | Ytria

What's new?

We’re excited to announce fully implemented Role-Based Access Control (RBAC) in sapio365, as well as many enhanced features and streamlining of time-consuming limitations found in Office 365.

Start using the latest sapio365 release with ease—check out each new feature and enhancement below.

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Role-Based Access Control in sapio365

Quickly and securely delegate administrative tasks with Role-Based Access Control (RBAC) in sapio365. This gives assigned users unbridled access on specific sets of users, groups, and SharePoint sites.

Don’t settle for the limited capabilities of Office 365 Administrative Units—diversify your user sets by combining scopes based on different user attributes. Take a step further and expand the reach of your delegated users with group and site scopes.

In other words, hand over full control to your delegated users over specifically defined sets of users, groups, and SharePoint sites.



Full control & security

Define which sapio365 features your delegated users can use.
View all changes made in the User Activity Log—see who did what, where, and when.


Granular roles

Roles can range from full power to a single function in sapio365.
Decide how granular you want to get through permitted tasks.
Define what delegated users can do and where they can do it.


Custom dynamic sets

Give your delegated users free reign over their territory or just a slice of the pie, no need to limit yourself to geography, title or some other attribute.
Combine these scopes to make sets as narrow or as wide as you want.


License allotments

Limit how many licenses a role can manage by setting a maximum number for each license that your assigned users can work with—make license cost distribution simpler.

Note: sapio365 RBAC does not change any roles or permissions in your Office 365. The delegated roles you create in sapio365 are ONLY available in sapio365—you won’t see them in Office 365 admin centers.

What’s new

in user management


New Ribbon Button: Rename OneDrive files and folders

Not being able to do something as simple as rename a file was a headache for many users. So, we added a new ribbon function that allows you to rename OneDrive files and folders.


Added access to new information (OneDrive, mail, etc...) for User Recycle Bins

As you know, when you delete users in Office 365, they end up in the Recycle Bin—in a sort of limbo state for 30 days. During this time, you have the option to delete or restore. This added feature opens more options by giving you access to OneDrive files, emails, contacts, and events—and allowing you to save information from each before the users are permanently deleted.


Added new 'Assigned Licenses' column in the Users grid

Whereas before you had to manually select a user and push “Show License”, this new column gives you instant access to that information. This will help you better focus your queries and filter out users with licenses you’re not interested in viewing.


Changed the value type and terms for the "Sign-in status" column in the Users grid

We updated this column with new icons that now “clearly” indicate which users can sign in to Office 365 and which are blocked.


Added new columns in Users grid

We added several new properties in the grid including the creation date, ‘Show in Address List’, ‘Other Mails’, properties related to age legality, and a whole bunch of On-premises properties.


New Jobs Added


Users with duplicate plans

It’s common for organizations to have members with duplicate services. Especially in large organizations with lots of employees.


List Teams of selected users

After selecting users from the menu, you can click this new feature and see which Teams they belong to.


Export content of all selected users

This tool exports all user info into either an XML file or XLSX file.


View by status: guest, sign-in, unlicensed

Allows the filtering of users based on status (guest users, licensed users, sign-in allowed, sign-in blocked, and unlicensed users).


Show external email forwarding rules for all users

Find out which users have set up automatic forwarding rules and the recipients’ email addresses.

What’s new

in group management

Added new column in Groups: Membership count

Like it sounds, this feature shows how many members are in each group. You can then sort these membership counts into descending/ascending order for quicker searches.

Added new column in Groups: Owner User Names

Similar to "Added new 'Assigned Licenses' column in the Users grid:”. This is a faster way to see group owners. It helps you choose the groups on which you want to focus your actions. Normally, you'd have to select each group and click the "Owners" button to get to the module in which this info is shown.

Content search for Group Conversation Posts is now available via added 'Preview' column in the grid

This handy new feature allows you to preview entire chat threads and use keyword searches to find specific chats. This means you don’t have to open each chat thread. For example, if the chat you’re looking for has something to do with “Sales”, you can do a keyword search for “Sales” and only the chats that mention that word will pop up.

Added new columns in Group Recycle Bin

Certain properties that were available only for non-deleted groups have been added in the Group Recycle Bin thanks to the latest changes in the Microsoft Graph API.

Fixed potential infinite loop due to group nesting

We corrected an infinite loop problem issued from handling complex groups.


New Jobs Added


All documents and folders shared with guests

Added for security purposes, this job lets admins see what documents are being shared with non-members (non-employees) and allows them to act by removing permissions.


Get memberships of a selected group

Before adding a user to a group, you might want to know which groups that group belongs to. This new job makes that easy.


Add 'non-member' group owners as members for selected groups

Sometimes, a group owner is not necessarily a member of his group. This isn’t always a problem, but many services require membership in order to use them. This new feature was created to find non-member owners and make them members.


Find memberless groups

Like is says, this job shows you groups that don’t have members. Add members to these groups or mark them for deletion if they are no longer needed.


Find empty groups

Find groups without members or owners, and then decide to add members and owners, or simply archive or delete these "unused" groups.

What else is new


Added new 'Last queried on' column to show data last requested by sapio365

Puts updates in chronological order to make finding the latest sapio365 query easier. This is extremely helpful for large organizations where hundreds of changes are being made all the time. Until now, it was difficult keeping track of these changes.


Added User Activity Logs to keep track of user-initiated editions made with sapio365

This new feature does exactly what it says it does by letting admins audit who made changes to what.