scanEZ | Deep analysis and management for your IBM Notes databases | Ytria

Deep analysis and management for your IBM Notes databases

Anyone that has ever spent time and resources on analyzing and managing IBM Notes applications will know that the native tools come with their own set of bottlenecks. From having to work with a limited dialog box when managing ACLs, to the need to code special forms to view profile document information, getting deep into problem solving isn't something to take lightly.

scanEZ offers unmatched ease in dealing with a range of database problems that normally grid workflow to a halt thanks to built-in tools and superior data handling.

Work with ACLs with the full context at hand

Work with ACLs with the full context at hand

Manage ACLs with clear insight, and without having to dig through your Domino Directory, and with clear insight.

Get code-free access to deep design components

Get code-free access to deep design components

Access the deep components of designs without having to code. See all different types of design classes within a given database.

Easily manage profile documents

Easily manage profile documents

Create, modify, delete, or even troubleshoot profile documents with ease. No code. No special forms.

Manage deletion stubs in new and unique ways

Manage deletion stubs in new and unique ways

Use deletion stubs to your benefit. Solve problems and perform operations that are impossible using traditional methods.

Enhanced Access Control List Dialog

Work with ACLs with the full context at hand

ACLs are major players in your environment's security, and they need to be overseen. But the cumbersome IBM Notes ACL dialog box has been source of administration frustration for years. Wouldn't it be great if modifying a database’s ACL didn't freeze your entire Notes session?

How about the fact that needing to know if someone can access a given database through a specific ACL group, only to realize that you’ll have to dig around in your NAB to find out?

scanEZ gives you enhanced access and visibility for ACL information. A dedicated ACL module expands what complete toolkit to another level, by giving you all the functionality of the native ACL dialog and more.

View and modify the ACL of a given database—have more power over groups, roles, IDs you can use, and more.

Through scanEZ's dedicated ACL management module, you have instant access to a far greater amount of ACL entry information than in the native toolkit—and without any of the burdens of traditional ACL management.

See group members easily

Uncover all members of specific groups in a single click.

Manage multiple access attributes in one place

Work with ACL entries, their access attributes, and their role assignments in one flexible interface for fast categorization, and easy viewing.

View all group details regardless of depth

Expand all groups (even if they are nested) to easily view all users and their access rights—regardless of their group membership or their level within a group.

Compare and modify multiple ACL entries at once

Manage ACLs easily, and with complete insight.

scanEZ's ACL module showing ACL entries for a database categorized by name
Use #46

Quickly see all users that have access to a specific database.

What admin hasn't wished for a "magic button" for a true, untangled look at access rights to a given application. Well, scanEZ has one. With only a click in the built-in ACL module, all members for each ACL group comes into view, along with their access rights. Exporting this info is just a copy/paste away.

Core Design Management

Get code-free access to deep design components

Getting a good look at the underlying structure through your IBM Designer client is an impossible endeavor, and modifying anything is sure to involve a lot of coding.

scanEZ lets you explore and, in most cases (e.g. text items such as folder names), edit the inner pieces of multiple designs of any kind in a database. Complete flexibility like this is a very welcome companion to your Designer client, extending functionality far beyond the native tools.

See and work with deep elements of ALL designs within a given database.

The structures of your designs have remained shrouded in mystery. scanEZ lets you easily inspect the items that make them what they are, and by doing so gain an understanding just not possible through the designer client.

Oversee all designs in a database without needing to code views

See ALL the different classes of designs within a given database without the need for lotusscript or to create non-standard views. In most cases the process is even faster than merely opening the Designer client.

Easily work with all fundamental pieces of a design's structure

Manage the pieces that make up a design's structure in a flexible grid interface where the interface is itself a tool with powerful data manipulations functions. Get a full understanding of the fundamentals, such as the way folders or selective replication formulas are really stored within a database.

Modify items within designs

If you need to modify designs like views or agents, we suggest other EZ Suite tools viewEZ and agentEZ. However, there may be times when you need to have access to the back-end item level of designs—scanEZ gives you that power.

Understand and manipulate core design details.

scanEZ's Search and Replace targeting two specific fields for a given string to replace, and showing a preview of the results
Use #47

Quickly adjust the hierarchy of even hundreds of folders.

You can get quite comfortable with the ease of moving folders in scanEZ—almost as easy as a drag-and-drop. But what about those occasions where you need to move huge numbers of folders? This, too, is only a few clicks. See how.

Easy Management For Profile Documents

Easily manage profile documents

Although profile documents are commonly used to control settings that govern how databases function for individual users, a list of these documents isn't available in any sort of UI. Whether you need to create, modify, or even just troubleshoot them, the native toolkit lacks tools to perform these tasks in a practical way.

So, how do you explore these documents?

If you’re a developer, you probably create one-time agents to see certain fields. If you’re an admin you’ll probably end up deleting the entire document due to lack of proper analysis tools.

Explore and edit profile documents in their raw state—without needing to code or use special forms.

As important as profile documents are to a consistent user experience, they remain elusive to those who develop and administer them. scanEZ gives you a quick and easy access point to get inside and see what makes them tick.

Access all profile documents within a given database

See and edit profile documents across an entire database, all with deep insight thanks to scanEZ's flexible UI.

Create/delete profile documents directly

Manage profile documents without needing to code or make forms.

Get the truth before deployment

Test profile documents quickly and painlessly before deployment to production databases.

And more…

Work with profile documents in ways not possible in the native tools.

Use #98

Delete profile documents without needing to code agents.

Removing a faulty profile document is a common task for admins and devs. But sometimes it's a time consuming one. How many times have you written identical pieces of agents to do this very job? With scanEZ, this is as easy as a point, click, and delete of your desired profile document.

Deletion Stub Discipline

Manage deletion stubs in new and unique ways

Despite their small size, deletion stubs play an important role in the upkeep of your IBM Notes and Domino environment. Unfortunately, their role largely plays itself out behind the scenes—the native Notes tools are devoid of any method to view or monitor them.

The settings that control deletion stub lifespans are prone to inaccuracies, and they can be at the heart of certain complex document scenarios.

Want a better way to deal with these elusive elements? scanEZ's Deletion Stub Explorer is just that a dedicated tool that allows you to access, analyze, and purge deletion stubs within a given database.

Quickly view and manage ALL the deletions stubs within a given database through a central UI.

Deletion stubs don't have to remain shrouded in mystery. Bring them into the light through scanEZ's powerful Deletion Stub Explorer—uncover more information surrounding them than you ever could through the native Notes tools.

View deletion stubs across an entire database

See ALL deletion stubs within a given database—sort, group, and filter by the data contained within them (such as Note ID, deletion time, sequence number, etc.).

Prevent Note ID Table errors

Isolating deletion stubs older than a target date of your choice to deal proactively with errors.

Bust "ghost" documents

Trace the origins of resurrected documents through deletion stubs. See how in this Tech Lab post.

Easily merge databases

Merge a restored database with a production database quickly and successfully.

Handle soft delete situations

Keep a close eye on "soft deleted" documents—restore them directly from scanEZ.

Expose deletions stubs for the helpful elements they are.

scanEZ's Deletion Stub Explorer showing multiple deletion stubs detected, selected, and ready to be deleted
Use #15

Find and purge deletion stubs from created within a specific time span.

There are some cases that require you to purge deletion stubs, be it to solve replication issues, free up NoteID table space, etc. But in the Notes and Admin clients, the only choice you have is to reset the Deletion Stub lifetime setting. And that can cause unwanted consequences. scanEZ's built-in Deletion Stub Explorer gives you a clear vision of the volume and creation date of deletion stubs. And removing them is only a click.

Use #56

Identify deleted documents in a restored database through deletion stubs.

Admin? Maybe you've had requests from an end user to merge a restored database with their production mail file. Most have. This isn't a good idea where replication is concerned, but the user need all their documents. But what if they can't tell which documents they had deleted? Thanks to scanEZ's Deletion Stub Explorer, this is a cinch to find out. See how.

scanEZ's Deletion Stub Explorer showing the UNIDs of multiple documents and the ability to copy them to then search them