Manage HCL Notes signatures quicker and more securely, all from one place

Work with design element signatures with unmatched scope, speed, and security. Audit and sign design elements across any number of databases and servers with full ID flexibility. Signatures will never be a burden.

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Large-scale scope and multi-option flexibility for signature audits and signing

Get the answer to all your signature questions with signEZ.

Audit and sign across any number of databases and servers, far beyond anything possible in the native tools. Get complete audit results in a flexible, grid interface so for easy organization and visibility of your data, and sign any combination of design elements with any ID you have access to—all without any interruption to your Notes session.

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Agile audits and secure signing

signEZ lets you consolidate your signature management into one central toolkit, allowing you to oversee signatures throughout an entire database. Conducting large-scale signature audits becomes a quick and painless process thanks to numerous pre-filters and exclusion options, and signing (and re-signing) is a breeze thanks to precise selection & preference dialogs and signature verification.

  • Parse signatures for ALL design elements in a database for clear and focused audits.
  • Zero in on designs signed by specific users (even unlisted users) thanks to versatile search options.
  • Export your evaluation results to various defined formats (Excel, XML, HTML, etc.), or with simple copy/paste actions.
  • Save a log of all audits in either a dedicated log database, or another log database of your choice.
  • Identify design elements previously signed by people who are no longer part of the environment (these names are automatically highlighted through the Check Presence in NAB feature).

Fix problems in your Domino Directory.

  • Quickly sign your choice of design elements across an entire database.
  • Prepare detailed signing reports through automatic flexYview based data-log output.
  • Track any signature changes, and log this activity in a dedicated database.
  • Sign multiple specific design elements simultaneously—regardless of type—with your current ID, a central signer ID, or any ID you have access to.
  • An automatic signature verification check lets you easily cull a list of signatures used across your selection.

Ensure ECL accuracy.

signEZ L2
signEZ L2

Agile audits and secure signing

Audit and sign without interruption thanks to quick-and-easy ID switching, and delegate IDs in complete security without needing to provide passwords.
signEZ eliminates these issues by giving you the best of both worlds—heightened productivity AND rock-solid security.

  • Avoid having to shut down your Notes session to change IDs.
  • Perform audits and signatures using any ID from your local machine without any effect on your Notes session.
  • Store frequently used ID files and their encrypted passwords in a local database; switch IDs effortlessly without needing to re-input passwords.
  • Manage complete stored ID information, including exclusion properties, directly within signEZ.

Quickly overcome specific access issues* through shared ID files for signature operations.

  • Delegate custom signing IDs to administrators and developers – all without the need to grant access to actual ID files or their passwords. All password information is encrypted and secure.
  • Set rules on how IDs are used and what can be signed such as which databases, folders, or servers ID files are allowed to sign, and keep a record of it all in a dedicated log file.
  • Keep a tight hold on security through versatile security options.

Allow developers to sign scheduled agents for testing purposes.

Powerful audit and signing capabilities that span multiple servers

Reviewing signatures over multiple design elements in even a single database the traditional way is a troublesome process. signEZ changes all of that: through a set of dedicated add-on databases, you can use signEZ across multiple databases and even multiple servers at once—all while retaining the options and precision of the single database process.

  • Create auditing presets with ‘saved settings’ documents to keep your audit settings uniform throughout your process, and to recall for future audits.
  • Choose to include any number of databases on any number of servers in your audits.

Audit your entire infrastructure to find invalid signatures.

Locate all designs currently signed by a given individual across all servers.

  • Define signing presets such as which designs should be re-signed, where to log your process, signatures to ignore, and more.
  • Reuse saved presets for consistency and speed across multiple databases and even multiple servers.

Perform a mass cleanup after irrelevant ID files previously used for signatures across your environment.

signEZ L1
signEZ L1

Beyond the tools: reporting, integration, and automation

Report your results fast through easy exports, pull work in from other EZ suite tools, and expand your processes through powerful automation functions.

Learn about scanEZ’s essential extras: from quick reporting, to integration with your environment, to Ytria’s adaptive API.

Export data quickly and directly from any scanEZ grid. Create reports in HTML, Excel, XML, and CSV, or simply copy/paste your data from the grid.

Extend scanEZ’s scope through your own scripts that let you repeat functions across an even larger scale. You can even use the command line integration to create push-button, multi-step process launchers.

Leverage built-in bridges between scanEZ and other EZ Suite products, as well as your native Designer client.

Hybrid installation, far reaching power

Combining a client-side install with an optional server-side ID repository, signEZ gives you power and flexibility over signatures unmatched by any native solution.

signEZ is a standalone compiled application coded in an efficient, low-level language. When installed, its executable file (signEZ.exe) is detached into your Notes Program Directory. Each time you start signEZ, a new session is created, independent from your Notes client session. This means that signEZ runs parallel to your Notes client and thus will not interfere in any way. In fact, you can think of signEZ as a special “Notes client” to help you oversee and manage your design signatures, with the ability to analyze and re-sign them—even across multiple databases or servers. You can even select which ID you want to work with without having to switch IDs in your Notes client!

Like all other EZ Suite tools, signEZ is installed on the client side ONLY, there is no need to install anything on the server, and being a local install means no system downtime.

With that said, signEZ is the exception of the rule among the EZ Suite tools, since for optimal ROI, we recommend that you use the template provided here to deploy the signEZ ID sharing database(s) on a server that’s accessible by team members among whom ID files will be shared. Read more about this here.

That’s a good question! When working with ID files (especially powerful admin IDs) security IS a crucial subject. Although signEZ offers you a multitude of features that surpass the functionality available in both the Administrator and Designer clients (such as the ability to switch to ID files automatically, with no password required), our tools NEVER bypass Notes security. Certain key options, such as switching to stored ID files without passwords, performing signatures on databases or accessing the appropriate signEZ log databases require you to have the proper access rights in order to use them.

With signEZ, you can audit and re-sign hundreds of databases in merely a few clicks. With such power available, how can you know that you’re making the right changes?

Don’t worry, we’ve got you covered! You can always perform audits (even mass-audits before embarking on a batch signature journey) to make sure you are fully aware what will be signed, and you have several options to log everything that happened: even if the signatures were performed using a shared ID file you can set to create logs that identify both the person initiating the process, the ID file used and design elements signed.

The fact that signEZ is an independent, compiled program, puts it in the position to outperform built-in Notes and Domino solutions. But beyond that, signEZ can handle hundreds (or even thousands) of databases and design elements, giving you a much better overview of your global signature situation. Auditing and performing signatures on this scale can take a bit of time, but don’t worry, as we’ve built a bunch of pre-loading filter options into signEZ so you can pinpoint the designs elements that you absolutely need to process—identifying them based on their type, name, or even their previous signer.

signEZ operates through the official Notes API channels; for example, a save event will always leave a proper trace, and your session and read/edit operations will be logged in the log file. However, we offer much more extensive history and log options than the native solutions. For example, you have the option to save each Audit/Signature operation in a log database of your choice, and you can also force logging for all operations pertaining to a given stored ID files to be automatically logged in a specific signEZ log database depending on which ID is used.

signEZ - How does it work
* HCL formerly known as IBM Notes and Domino, and Lotus Notes.


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Bring global insight and mass-edit power to your work with signatures.