scanEZ Version History | Ytria

scanEZ version history

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Version History

"scanEZ is the most amazing tool I have ever used. I literally use it daily to perform so many different types of tasks..."


Brent Wice, Applications Team Lead, Trapeze Group

scanEZ version history

scanEZ 16.5.3

Released on July 24, 2017

  • New - Pre-emptive error messaging has been added to 'Copy/Move Documents to Multiple Databases…' operations.
  • Fixed - Bug preventing document modifications from saving has been fixed.
  • Fixed - Issue that caused intermittent session crashes when exiting a 'Search & Replace' error dialog has been fixed.
  • Fixed – Issue causing problems when trying to load a databaseEZ-generated XML list of databases in scanEZ's 'Copy/Move to Documents to Multiple Databases…' feature has been fixed.
  • Fixed - Restored compatibility for select date/time format options in Excel exports.
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scanEZ 16.5.2

Released on July 5, 2017

  • New - Automation tag functions have been expanded to include the following tags:
    • StopAutomation
    • ModifyUNID
    • CreateFolder
    • AddToFolder
    • RemoveFromFolder
  • Fixed - An issue causing the 'Open Database in Designer...' feature to malfunction has now been fixed.
  • Fixed - An issue in the Replication Auditor causing documents to remain in the grid after being deleted has been fixed.
  • Fixed – Compatibility with CIAO has been restored.
  • Fixed - Various stability fixes and enhancements have been implemented.
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scanEZ 16.5.1

Released on April 7, 2017

  • New – NAB group and name exploration/selection panels ('Names') now offer additional information columns: 'Full Name', 'NoteID', and 'NAB Filename'.
  • New – 'Export to File' feature now provides a default file name when exporting to any format.
  • Fixed – Improvements to the EZ Suite installation database and process execution fix installation problems in which some users were unable to install due to target folder restrictions.
  • Fixed - Stability enhancements have been added in the Ytria Update utility.
  • Fixed – The latest LibXL architecture has been implemented for Excel file export.
  • Fixed – flexYgrid panels have gotten general stability enhancements.
  • Fixed – Various bug fixes in grid-data Copy (specifically Ctrl + C command) functions were made to remedy the following issues: Erroneous text was displayed ("Exporting selection to file...") in progress dialog when using Ctrl+C in a grid with many rows selected. A memory limitation problem was encountered using Ctrl+C to copy HTML parts to the clipboard.
  • Fixed – An issue that occurred when exporting or copying grid data to HTML format resulted in settings of ' X ' for checked checkbox cells being returned as corrupt.
  • Fixed/New - Automation tag function fixes have been made for the following tags:
    • List and Loop
    • SetVar
    • ShellExecute (in loop)
    • FilePath
    • EditEntries
    • CopyMoveDocsToDbs
    • CopyItems
    • CreateItem
  • Fixed – Various minor issues with Group and Sort actions on group totals within flexYgrid panels have been corrected.
  • Fixed – An issue with the grid status bar summary information incorrectly showing group header row counts has been fixed.
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scanEZ 16.5.0

Released on November 2, 2016

  • New – 'Copy/Move Documents to Multiple Databases' feature now fully replaces the older copy/move functions, includes extensive UI changes, and offers new replica options about how to copy documents as new, replicate them, or replicate them while force-incrementing their sequence number.
  • New – 'Export All Attachments and Files…' lets you export/archive attachments and files from a set of documents.
  • New – 'Database Comparator' tool lets you compare two given databases in detail.
  • New – scanEZ is now fully MIME/RFC822 compliant and lets you read out and edit related items.



  • New – Access to backend Xpages components such as compiled javascript, eclipse files, custom control components, and more.
  • Improved – $Flags definition back is now flexYgrid enabled.
  • New – 'Create Automation List from Selection' feature allows quick automation list building.
  • New - Automation Console, with configurable detail level, lets you see real-time progress of script processing.
  • New – Macro recorder lets you record and play XML macros (based on the Ytria Automation tag language) of your actions.
  • Improved – Expanded automation tag library. See the full catalog of command tags in our Help section.
  • Improved – Expanded bridges between EZ Suite tools now include the ability to launch scripts using other tools on current selections.
  • New – Group/Ungroup toolbar buttons quicken working with data categorization.
  • New – Hide/Unhide right-click menu options provide easier and safer method for hiding grid columns.
  • New – Grid status bar now provides global stats for number of entries loaded, shown, hidden, and selected, as well as the number of groups present.
  • New – 'Display all filtered and manually hidden rows' feature added for better contextual visibility.
  • New – 'Suspend Grid Redraw' feature lets you put certain grid processes on standby during grid set up. - New – Resetting grid configuration now requires confirmation.
  • New – 'Cutoff-Date/Time Filters' let you view information from a set time range back from the present time.
  • Improved – 'Append Rows' now detects and merges data under matching column headers during export.
  • Improved – Group/Sort operations now keep selection focus intact.
  • Improved – 'Find First' search function now automatically focuses on found entry.
  • Improved – Multiple column filters can now be combined on any given column.
  • Improved – Filters now use true backend values instead of formatted, displayed value.
  • Improved – Group zone is now scrollable to allow complete visibility for high-level of groupings
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scanEZ 16.0.0

Released on April 28, 2016

  • New – 'Copy/Move Documents to Multiple Databases' improves upon the older copy/move functions and greatly expands copy/move abilities.
  • New – Previously inaccessible document, note, and item properties can be used as the document display title.
  • New – Direct encrypt/decryption functions are now available.
  • New – Entire parent/response document hierarchies are now visible.
  • Improved – Automation through the Ytria API has now been expanded to include scanEZ’s entire range of functionality.
  • New – flexYgrid data scanning and display engine increases data parsing ability and handling capacity over the legacy EZ Suite interface.
  • New – flexYgrid navigation options allow for better searching, selection, and more.
  • Improved – Sort functions for groups and columns are now independent. Group functions now include the ability to calculate Count, Sum, Average, Minimum, Maximum, and even Delta values in Group entries, who are themselves independently sortable.
  • New – Context-based filter menus only display the types of filters that will work on that type of data.
  • New – Multi-strength reset capabilities let you step back through filtering/formatting operations towards default settings, even to factor default configurations.
  • Improved – The 'Values' filet has been revamped to offer an easy-to-use dialog with search capabilities. - New – Multi-type columns allow many possibilities to custom data formatting options.
  • Improved – Better export functions include one-click toolbar access, a more logical layout, and improved interactivity with export preferences.
  • New – Annotation columns let you add you own comments and temporary data points to data grids. - New – Save pre-set grid configurations.
  • New – Quick access toolbar allows direct access to all major grid functions.
  • New – Grid Manager complete grid configuration controller gives you a central place to control all grid preferences.
  • New – Built in tool lets you create pivot tables on the fly, directly in the grid.
  • New – Patent pending Data Comparator tool offers a new way to conduct data comparisons within a grid.


  • Improved – The Ytria API has been expanded extensively to include all flexYgrid functions.
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scanEZ 12.1.0

Released on May 28, 2015

  • New - Open Database dialog: Option to save server names in Notes.ini for future reference, as well as manage the list.
  • Fixed - Now you can Switch ID or use Full Admin Access after trying to open a database without the proper access rights; single-database products (like scanEZ) will re-open the database, server products (like aclEZ) will keep the database in the tree to re-open. (Previously, opening a database without access rights would leave the user with a blank/ empty tool.)
  • New - Document Analyzer: Changed the scan method to properly handle 32K limit issues; now uses the Search by Note Class method.
  • Fixed - Number editing correctly handles the special Number format set in Windows.
  • Fixed regression - Was not able to edit a value if something other than a '.' (period) was used as a decimal separator.
  • Fixed - Notes.ini editor: Edits were not being logged correctly in the Modification Log Database.
  • Fixed - Conflict Solver, Replication Auditor and Document Comparator.
  • Fixed the 'Open in Notes' header of the comparator interface; the empty/ untitled areas were still active "buttons", so it would open in a blank session.
  • Fixed - Search&Replace was not able to look in Author type items. The 'Add to My Selection' option was creating entries with errors in the selection tree.
  • Fixed - Design Collection is now used when set to get list view/folder Columns. Previously was using the Full Search by default; extremely time consuming.
  • Fixed - Replace Date/Time: The result was appending the new date/time instead of replacing the selected value. Fixed - ACL editor- Check Member Presence: When changing the current database to a new server, the Check Member Presence option was not switching to use the corresponding new server NAB. (This was despite checking 'Select NAB for Group Member…/ Use all NABs on Local'.)
  • Fixed - ACL editor: When modifying the Access property in the grid, the associated default attributes were not updated accordingly.
  • Fixed - ACL editor - Export ACL Flags and Roles: Was not using the selection correctly and was omitting some information.
  • Fixed - ACL editor: Adding a new server in an ACL was incorrectly displaying an Administration Server icon next to it.
  • New - Vastly improved version of the Modification Log template.
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scanEZ 12.0.6

Released on October 1, 2014

  • Fixed bug: Show proper Notes version for ODS 52.
  • Fixed bug: Export in Excel from grid with grouping.
  • Fixed issues on ACL Flags and Roles export.
  • Fixed bug: Handling numbers with decimals.
  • New: "Append" and "Add Non-Contiguous" options in export (also available through Automation).

scanEZ 12.0.5

Released on July 22, 2014

  • URL created with https only when required.
  • Switch ID and Full Admin Access improved - now uses saved password.
  • Optimized Grid Filter.
  • New server tree right click-menu item: 'Refresh'.
  • Fixed and improved Automation & Excel Export.
  • URL created with https only when required.
  • Fixed bug when closing documents.
  • Passthru Server type connections are now properly listed in Server list dialogues.
  • Switch ID and Full Admin Access improved - now uses saved password.
  • Improved: 'Select a server' dialog.
  • New: 'Recent Server or DB' list is now case insensitive.
  • Fixed 'Create Folder' issue when adding a document to newly created folder.
  • Fix: When using a coma instead of a dot as decimal separator (ex. 1,000,000) certain functions (diff/value create/modify using a formula) would lose their decimals, and thereby change the values.
  • New: Diff/Panel Rename/Copy - added a checkbox to allow the use of space characters within fields name. If UNchecked, then all field names will be have 'space characters' trimmed.
  • Fix: Conflict Solver - If user opens an individual conflict, then Conflict Solver module now correctly recognizes and displays the single conflict; even if previously loaded and nothing was originally found. Previously, a single conflict could be loaded manually, but the Conflict Solver module would not recognize any conflicts existed in the database.
  • Fix: Search & Replace now correctly handles fields with the same name.
  • Fixed format issue - Windows settings are used by 'Used Space' (Properties page) all the time which prevents Number formatting discrepancies.
  • Fixed an instability when opening and closing multiple Auditors at the same time.
  • Fix: Document Analyzer - Document Encryption counts were incorrect and inconsistent.
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scanEZ 12.0.1

Released on April 4, 2014

  • Fixed Bug: Crash occurred only in IBM Notes 7 and older.
  • Added ability to close the Help Center dialog with the 'Esc' key.


scanEZ 12.0

Released on March 27, 2014

  • Added new eXtensible Markup Language (XML) scripts to automate processes in the EZ Suite.
  • Added new "Load Automation XML" feature option accessible from Server or Database menu.
  • Updated java widgets to launch from IBM Notes and IBM Domino Designer.
  • Added new "Full Text Saved Searches" design category which lists Full Text Index searches, including private searches (when "Use Design Collection Note" box is not selected).
  • Enhanced Server Selection Dialog Box (with QuicK Search, etc.).
  • Enhanced NAB Presence Checker and Group Expander with option to include additional NAB databases.
  • Improved standard Regular Expression (Regex) and Formula dialog boxes with Show History button and interface. Past Regex and formulas can be selected for use or they can be deleted from the History.
  • Enhanced Open Database dialog box with Ctrl+F to find databases on selected servers, sticky display preferences (Title and/or File Name) and F3 key to find next matches.
  • Added new distinguishable icon for redirection directories in the Selection Tree for easier identification.
  • Improved Quick Search. Query is no longer limited to the sorted column, and allows subsequent selection of any column to conduct the search.
  • Added new Set Column Width option enabling the user to define the number of characters to display for the selected column.
  • Enhanced grid exporting to copy/paste grid contents in HTML, Rich Text and Simple Text formats in any word editor program or IBM Notes.
  • Enhanced group and cell formatting dialog boxes.
  • Custom formatting of dates and numbers can be applied to both groups and cell at the same time from either dialog box.
  • Added new Register by Email option for when internet is unavailable.
  • Improved YtriaUpdate to handle Windows 7 UAC security restrictions.
  • Enhanced Names dialog box with new options.
  • Fixed Bug: Optimized code for the grid.
  • Added new native Excel options to Grid data exporting, including the use of custom, pre-formatted excel books. Supports both Excel 97-2003 and Excel 2007-2010 output file formats.
  • Added new Formula History dialogue box to display previously used formulas.
  • Enhanced User Activity feature with options to switch recording of User Activity on/off.
  • Added new naming option for Custom Columns. Accessible via "Add Custom Column" dialog box.
  • Added new parameters to document searches. User can now limit search results to a specific number of documents.
  • Improved "New Document" feature with options to set document authorship and public accessibility.
  • Added new "Search Unread Documents" feature to display and query unread documents marks for a given user. Additionally, added the ability to add or remove unread documents marks for a given user.
  • Added new Search and Replace feature spanning one or multiple documents and designs. Supports text and text like items.
  • Added new Decrypt/Encrypt feature in Document Menu to manage Notes document encryption.
  • Added new feature to change item flags for several items of one document. Improved Group Navigator editing options with additional accessibility directly from the right-click menu of the main ACL grid.
  • Improved Copy/Paste feature of multiple field items with Add, Replace and Skip options when dealing with existing items.
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