sapio365 v1.4 is here!

This latest version of sapio365 is jam-packed with new features!

Update sapio365 today or download it below to experience a faster loading of users and groups, access Office 365 usage reports, collaborate with other admins in your tenant, delegate tasks on external tenants and lots more!

Top new features

Office 365 Usage Reports for users and teams

Get usage reports faster with sapio365! Since sapio365 is designed to handle large volumes of data, you get an overview of your entire usage report in the grid from the get go; you can analyze your data using a rich tool set before you export.

Faster loading of users and groups

We’ve implemented caching for much faster loading when dealing with massive numbers of users and groups. And sapio365 will even let you know when you’re looking at freshly cached data versus ‘stale’ data.

Persistent comments on users and groups

You can now add notes on users and groups right in the grid. Use them as you would a ‘post-it’, like reminders for yourself, or as shared comments with your team. These comments are sticky and are part of an available history, so you’ll be able to keep track of who wrote what and when.

General additions and enhancements

Along with some minor fixes and improvements that smooth out the user experience, the following general changes are noteworthy because they have an important impact on how you use sapio365.

Integration of Azure Cosmos DB

If Office 365 is all about collaborative team work, sapio365 with Cosmos DB is about collaborative admin work. If you have a Microsoft Azure subscription, you can now create a Cosmos DB account there with just one click from within sapio365.

This means that you’ll be able to securely share important information with the rest of your team wherever they may be; work with a central repository of stored information like a history of changes made by sapio365 users, public comments on users or groups, and sapio365 RBAC configuration and custom roles.

Improved RBAC: Set for external tenants and auto-create credentials button

Used from one machine or shared via Cosmos DB, sapio365 role-based access control now lets you create and delegate roles to administer external tenants. You’ll get things set up even quicker with an auto-create button for creating credentials.

We’ve also separated duties when it comes to RBAC in sapio365: delegated users can view only their available roles, while global admins can manage all roles from the RBAC configurations panel.

New one-click creation of Ultra Admin session

Accessing some user information may require application-based permissions. You can now create an Ultra Admin application from within sapio365 by clicking a button. You can manage the created application in your Azure Active Directory if needed.

New ‘Column Map’ button available in all grids

Manage your grid data view more easily using a simplified map of available columns. You can add or remove columns to the view using the Column Map button at the top left of the ribbon. With so many property columns being added for a richer data, you’ve now got a simpler way of managing what you want to see.

Added file count and folder count columns for users, groups and sites

Need to sort users or groups by the number of files they have in their OneDrive Online or SharePoint Online document library? You’ll be able to answer this and other count-related questions because we’ve added columns for file and folder counts at each folder level in the drive items grid for users, groups and sites—just like in the properties box you see in Windows Explorer.

Free access to personal data for all users

Your users can now enjoy the full functionality of sapio365 for their own data—no sapio365 license required! In the ‘My Data’ section, the signed-in user can access personal data to search, analyze, manage and export messages and inbox rules, OneDrive files, calendar events and contacts.

Multiple active Ultra Admin sessions now possible on the same tenant

Previously only the last signed-in Ultra Admin session for a tenant was shown in the list of sessions. You can now switch between several Ultra Amin sessions for the same tenant.


New Jobs Added

Users with shared OneDrive files…

Search all your users’ OneDrive files and find files that were shared anonymously, with external users, or with more than a set number of people.

Deactivate selected users

Choose from four different ways to deactivate multiple users in one shot. You can remove their licenses, block them from signing in, reset their password or simply delete them.

Add selected as owners to all groups…

This job lets you select users and add them as owners to all groups in your tenant or only to groups of a specific group type.

What’s new in user management

Added new columns: manager, OneDrive info, 15 Attributes

You’ll notice that there are many new property columns in the Users grid. You’ll be able to see which manager each user reports to, and a bunch of OneDrive information like the user’s quota and actual consumption. We’ve also added 15 columns for on-premises attributes that you can use as custom properties even if you are cloud-only—simply edit them in sapio365.

Update users’ reporting managers NEW

If you’re thinking of deleting users in your tenant, you’d better check that they have a manager assigned. Rather than look up that information one user at a time, simply load more info in the Users module. You’ll see right away if any users are missing manager information. Then quickly remedy the situation with one click of the ‘Set Manager’ button.

Access private Team chats from message view NEW

See users’ private chats in Teams in the mail messages grid. By default these are stored in a hidden folder on Exchange Online.

Groups. Sites. Licenses.

New Jobs Added

Groups/Teams with shared files

From the Groups module, find group files shared with external users, files shared anonymously, and files shared more than a certain number of times.

Find empty groups…

We’ve merged jobs for finding ownerless and memberless groups into one—choose the first option, the second, or combine both to find empty groups.

Users for selected licenses

Need a list of users with specific licenses assigned to them? Run this job in the Tenant Licenses module for a quick result so you can focus on managing users’ licenses.

SharePoint sites with shared files…

From the Sites module, search all SharePoint libraries to find files shared with external users, files shared anonymously, and files shared more than a certain number of times.

What’s new in group management

‘Convert to Team’ button: connect Teams to existing Office 365 groups NEW

Why limit yourself to creating a team for one Office 365 group at a time in the Teams application? With sapio365, it’s as simple as selecting your Office 365 groups and clicking the ‘Convert to Team’ button.

Added new columns: Drive information

Just like in the Users grid, we’ve added property columns displaying various drive information for groups. Sort and filter relevant columns to see which groups have reached their consumption quota, or categorize them by their quota state to get a general idea of storage consumption.

Added new column: ‘Add Guests’

You can now see if a group can accept guests. If the “Add Guests” property is displayed as “True” for a group, then that group accepts guests. This effective state value is calculated based on the values of the tenant-level setting and of the group’s group-level setting

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