How it helps
Tired of the crazy pace of your days?
sapio365 helps you spend less time on routine IT admin tasks.
Tired of the crazy pace of your days?
sapio365 helps you spend less time on routine IT admin tasks.
sapio365
is an IT admin’s best friend, helping you manage Microsoft 365 with more confidence and without PowerShell.
20/20 Vision & 100% control
Easy problem tracking & isolation
Take bulk actions safely
No need to worry about security
sapio365 always keeps your data safe
sapio365 communicates directly with Microsoft 365 from your computer using your Microsoft 365 credentials.
No third parties, no hosting, no proxies, no backdoors to worry about!
sapio365 is not cloud-based but uses cloud-based information. All the information that sapio365 processes is stored in your own Microsoft 365 tenant.
No third-party organization, including Ytria, has access to any of your data.
Transform the way you work
Stop writing code and start clicking with sapio365.
How can sapio365 make a huge difference?
1
Custom reporting
Configure all types of reports easily without the need to manually export and append other information.
- Leverage hundreds of properties of users, groups, sites and their licenses, mailbox content, OneDrive files, and so much more
- Use these properties in filters, sorting, and categorization to create a view that gives you what you want
- Deep dive into the connections these properties have – all the way down to the mail attachments, file sharing information and more than you can imagine
Breeze through audits and reporting while proactively preventing problems.
2
Delegation of tasks
Safely delegate admin tasks without worrying about roles that are too broad or too narrow.
- Customize roles with specific permissions and set scopes of action
- Centralize control of the roles that you assign to people or groups
- Gain the ability to audit the activities executed by those roles
Gain peace of mind knowing that any level of IT staff can do their job without damaging the system.
3
Task automation and scheduling
Automate and schedule your repetitive IT admin tasks to avoid error-prone manual work.
- Scheduling over 200 available reports and tasks to run automatically
- Creating custom automations that meet your specific needs
- Avoiding the use of PowerShell scripts that can make or break your environment
Find time in your day to perform value-added and strategic work.
4
Hybrid Active Directory in one place
Manage both local and cloud Active Directories (Ads) with one interface.
- Reconcile the data from AD and Azure AD in one single environment
- Reduce the risk of introducing errors due to manual reconciling, reporting and PowerShell scripting
- Make direct comparisons and analyses across all AD environments
- Update accounts without worrying about introducing errors with synchronization
Avoid operational disruptions from unknown synchronization issues.
5
Multiple tenant management
Work in multiple tenants at the same time and create cross-tenant reports quickly.
- Switch between tenants without signing-in and out
- Work simultaneously in all tenants to avoid discrepancies
- Automate tasks and reports that span all tenants
- Support geographic expansion
- Reduce the stress from acquisitions
Keep all tenants under control through one interface.
6
Collaboration between users
Take advantage of sapio365’s sharing and delegation abilities for new ways to collaborate with your colleagues.
- Create custom grid views and share them with your co-workers
- Share custom automated tasks and reports (jobs)
- Share comments annotated in the grid and see a history of the comments so you can review who added what and when
- Delegate or use custom roles for other team members to distribute tasks more effectively
- Gain access to specific settings in sapio365, including everyone’s User Activity Logs, all comments and configuration of RBAC roles
With enhanced collaboration tools, teams become more efficient and productivity will be increased.
7
Security audits and actions
Prepare comprehensive audits by gaining access to data. Take corrective actions to eliminate risky behaviours within the organization.
- Block users from signing in, change their password and revoke their session
- See and manage how documents are shared
- Search and destroy links to anonymously shared files
- Find and eliminate a malicious email across mailboxes
- See who signed in from where and when with sign-in reports
- See who has made changes to users, groups and more with Audit Log reports
- See who has access by checking group membership and make changes
- Audit guest access to group content
Make sure all security protocols are in place, so security gaps are eliminated.
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Learn where sapio365 can make an impact!
sapio365 - No Powershell Scripts
Solve the Microsoft 365 admin challenges
you thought were impossible…
without relying on PowerShell scripts
Solve the Microsoft 365 admin challenges
you thought were impossible…
without relying on PowerShell scripts
Become
ultra‑efficient
Do more in minutes, not hours
Lower your
exposure to risk
Find and fix hidden problems in just a few clicks
Make managing Microsoft 365 so much easier
Get the capabilities without the complexity
Do more in minutes, not hours
Find and fix hidden problems in just a few clicks
Get the capabilities without the complexity
Are you struggling
with any of these admin problems?
“It’s becoming more stressful to answer requests from the business quickly and consistently.”
“We struggle to avoid wasting a lot of time writing PowerShell scripts.”
“It’s tough to avoid creating damaging errors as we make mass changes inside Microsoft 365.”
“It’s becoming more stressful to answer requests from the business quickly and consistently.”
“It’s tough to avoid creating damaging errors as we make mass changes inside Microsoft 365.”
“We struggle to avoid wasting a lot of time writing PowerShell scripts.”
We can help!
If you’re struggling to find information in your tenant, spending too much time clicking in the ever-changing portals to troubleshoot problems, making modifications one by one, we hear you!
That’s why we created sapio365, a software tool that makes managing your Microsoft 365 tenants so much easier.
We can help!
If you’re struggling to find information in your tenant, spending too much time clicking in the ever-changing portals to troubleshoot problems, making modifications one by one, we hear you!
That’s why we created sapio365, a software tool that makes managing your Microsoft 365 tenants so much easier.
These brands rely on sapio365
to solve the Microsoft 365 admin challenges they thought were impossible without relying on PowerShell scripts.
How? sapio365
gave them a powerful 3-step process
Steps
Results
20/20 Vision
See everything across all tenants yet avoid information overload. Organize your data to see patterns, analyze data, compare and aggregate easily. Evaluate all your information in minutes.
Save hours of time every day.
Easy problem tracking & isolation
Drill down to find the specific piece of information you need. Identify and isolate lurking problems with just a few clicks.
Ensure compliance and proactively troubleshoot risky issues.
Take bulk actions safely
Streamline tasks and make multiple changes at the same time. Confidently fix issues without making damaging errors. Continuously standardize and simplify your processes.
Quick action in deadline-driven situations.
How? sapio365
gave them a powerful 3-step process
20/20 Vision
See everything across all tenants yet avoid information overload. Organize your data to see patterns, analyze data, compare and aggregate easily. Evaluate all your information in minutes.
Save hours of time every day.
Easy problem tracking & isolation
Drill down to find the specific piece of information you need. Identify and isolate lurking problems with just a few clicks.
Ensure compliance and proactively troubleshoot risky issues.
Take bulk actions safely
Streamline tasks and make multiple changes at the same time. Confidently fix issues without making damaging errors. Continuously standardize and simplify your processes.
Quick action in deadline-driven situations.
No PowerShell
Stop wasting time writing or searching for PowerShell scripts.
No experts needed
End the worry about the shortage and availability of IT experts.
No PowerShell
Stop wasting time writing or searching for PowerShell scripts.
No experts needed
End the worry about the shortage and availability of IT experts.
Ready to become
an ultra‑efficient Microsoft 365 admin?
It’s simple.
1
Get a free trial
Download and register, then try sapio365 for 7 days
2
See it in action
Get 20/20 vision of your full Microsoft 365 environment
3
Solve your problems
Use sapio365 to solve problems you thought were impossible
Ready to become
an ultra-efficient Microsoft 365 admin?
It’s simple.
1
Get a free trial
Download and register, then try sapio365 for 7 days
2
See it in action
Get 20/20 vision of your full Microsoft 365 environment
3
Solve your problems
Use sapio365 to solve problems you thought were impossible
Gain the efficiency
you’ve always dreamt of.
Become an ultra-efficient IT department that never slows down the business
“I’m amazed at everything it can do and am always discovering new problems it can solve. My team was always the bottleneck but with sapio365, we’ve become so much more proactive.”
– Pavel G. IT Administrator, Not-for-Profit Organization
Ensure compliance by proactively identifying issues and risky behaviors
“For us, sapio365 has allowed us to find and reduce unsafe behaviors. We can see who is doing what and take the right measures before there is any risk. It lets me sleep easier.”
– Kosta C. CTO, Medical Equipment Manufacturer
Make PowerShell scripts a thing of the past and make mass changes quickly without the fear of errors
“We used to stress so much when we needed to make mass changes. Now we know we can click with confidence, knowing everything will work out fine. And we’re thrilled to not have to use PowerShell.”
– Olivia M. IT Manager, Insurance Company
Gain the efficiency
you’ve always dreamt of.
Become an ultra-efficient IT department that never slows down the business
“I’m amazed at everything it can do and am always discovering new problems it can solve. My team was always the bottleneck but with sapio365, we’ve become so much more proactive.”
Pavel G. IT Administrator, Not-for-Profit Organization
Ensure compliance by proactively identifying issues and risky behaviors
“For us, sapio365 has allowed us to find and reduce unsafe behaviors. We can see who is doing what and take the right measures before there is any risk. It lets me sleep easier.“
Kosta C. CTO, Medical Equipment Manufacturer
Make PowerShell scripts a thing of the past and make mass changes quickly without the fear of errors
“We used to stress so much when we needed to make mass changes. Now we know we can click with confidence, knowing everything will work out fine. And we’re thrilled to not have to use PowerShell.“
Olivia M. IT Manager, Insurance Company
It’s time to end an era of frustrations around Microsoft 365 administration
Let’s stop being the bottleneck
Let’s end the operation-wide disruptions
Let’s make dips in productivity a thing of the past
Let’s eliminate the unnecessary risks from making mass changes
It’s time to end an era of frustrations around Microsoft 365
Let’s stop being the bottleneck
Let’s end the operation-wide disruptions
Let’s make dips in productivity a thing of the past
Let’s eliminate the unnecessary risks from making mass changes
Join the sapio365
community of Microsoft 365 admins
that solve challenges they thought were impossible,
without relying on PowerShell scripts.
If you value
Doing more in less time
Using one tool to accomplish hundreds of tasks
Automating routine jobs
Seeing and organizing your data your way
then you belong with us.
Join the sapio365
community of Microsoft 365 Admins
that solve challenges they thought were impossible,
without relying on PowerShell scripts.
If you value
Doing more in less time
Using one tool to accomplish hundreds of tasks
Automating routine jobs
Seeing and organizing your data your way
then you belong with us.
Thank you – Download – sapio365
Your interest in sapio365 means the world to us!
Size 91.2 MB (64-bit / 32-bit) – Version v2.2.0
Download the lite version of sapio365 with the button above.
Enter your license code in the product to unlock its full functionality.
Until then, here’s what you can accomplish with sapio365 Lite.
Ready to dive into sapio365?
Explore the power of sapio365 so you can start solving seemingly impossible IT issues and saving hours of time. You’ll learn how to install and register your software.
Check our Resources page for FAQs, webcasts and more useful information.
Note: Be sure to provide complete, accurate information during registration and use a valid email address* so we can deliver important product information to you.
*By confirming your email address and downloading this file, you are signing up to get periodic follow-up emails from us. Any emails we send you will contain unsubscribe information, and you may opt-out of future emails at any time.
sapio365 Resources
sapio365
All Resources
sapio365 provides you with detailed insights into every aspect of your Microsoft 365 environment.
Here are some supporting materials to help you understand how to maximize the value you can get from your digital environment.
How can
we help you today?
FAQ
Have a question about sapio365? You may find your answer below in our Frequently Asked Questions.
Webcasts
We have a series of webcasts where you can learn how to get the most out of your software.
Feature History
Check below to see the latest features that have been added to sapio365. See the full version history here.
Documentation
Find more resources to help you understand how sapio365 can be used across your organization.
FAQ
Have a question about sapio365? You may find your answer below in our Frequently Asked Questions.
Webcasts
We have a series of webcasts where you can learn how to get the most out of your software.
Feature History
Check below to see the latest features that have been added to sapio365. See the full version history here.
Documentation
Find more resources to help you understand how sapio365 can be used across your organization.
sapio365 support
Contact the Ytria team
sapio365 can be tailored to the individual needs of your business.
Contact us at Ytria if you want to find out more about how it can help you.
Pricing
sapio365
pricing
Pricing is based on the number of Microsoft 365 licensed users.
Special pricing available for more than 1,000 Microsoft 365 licensed users
please contact us.
Starting prices apply to organizations with up to 300 users.
Choose your sapio365 subscription now and start solving your Microsoft 365 challenges in only a few clicks!
Admins refers to the persons using sapio365.
Prices in $USD and valid for all regions.
All prices are for a one-year subscription.
sapio365 follows a SaaS model.
FAQ
You can use pay-per-use tokens. This is a way to pay for using sapio365 to solve a specific problem. It may not work for all situations but may prove to be a convenient and affordable option for some.
How does it work? Simple! You buy tokens. Each token allows you to perform one task for a given number of users. The more users you have, the more tokens are required to perform that task. The more actions you want to perform, again, the more tokens you need. Imagine you have a few tasks you want to perform once a month; this may be the best option for you!
How much is a token? A single token is currently priced at 1 USD. A token can list 250 users, groups, or sites. An additional token can load the content (emails, files, etc…) for any selection of users, groups or sites. For example, if you have 750 users and you want to load their basic information, then you will use 3 tokens. To see their OneDrive file information or their licenses or their group memberships, you will use an additional token for each. If you run out of tokens, you can buy more directly from sapio365. You need to buy 100 tokens at a time (minimum purchase of 100 USD).
Yes, if the number of users in your organization has changed, we’ll adjust your license according to the new number of users. You can make an adjustment directly in sapio365 once a month. Click here to learn more about changing your sapio365 license capacity.
Since sapio365 pricing is built on a SaaS model, you can choose to be invoiced monthly without committing for a full year. Contact us for more information.
Yes! On-premises Active Directory access is currently included in your sapio365 license. It allows complete management of a hybrid Active Directory environment. sapio365 lets you retrieve data in your local Active Directory and consolidate it with data from Azure Active Directory (Microsoft Entra ID). From this single interface, you can manage both cloud and on-prem data directly in Azure Active Directory or in your local Active Directory. Click here to learn how easy it is to connect sapio365 to your local Active Directory.
sapio365 is a great choice for MSPs! If you manage several customer tenants, we have a solution to fit your budget. Share your needs and your contact information in our online chat (bottom right) or contact us to fill out a form and we’ll get in touch with you.
If you have less than 300 users and want 1 admin, your price would be US $750/year.
What it solves
Real-life challenges that
sapio365 solves
10. Search for Microsoft 365 users’ inbox rules easily
11. Delegate IT tasks and roles safely
12. Automate repetitive and recurring IT tasks
13. Run reports in a hybrid environment
14. Manage multiple tenants easily
16. Manage registered applications and Service Principals
Offboard multiple employees at once
Offboarding is a time sensitive operation that must follow strict and detailed procedures to ensure access to confidential information is no longer available to ex-employees. Their access must be revoked quickly. Doing this without a PowerShell script takes too long yet using a script is risky and can lead to errors.
Without having to write or search for PowerShell scripts, you’ll automatically address security issues, and retain the documents and emails you need. The best part is you’ll do it all in just one click.
Avoid unexpected errors from PowerShell scripts
Onboarding and offboarding employees can take up a lot of IT admin time. Not all admins are PowerShell experts and using a public script is risky. It can result in errors that take hours of work to fix.
You can now onboard and offload employees with just one click. Unnecessary risks are eliminated, and you can get a report confirming that the user account was processed successfully.
Eliminate security gaps
Employees who don’t register their multi-factor authentication (MFA) methods or information can cause security breaches. To close these security gaps, you need to identify which employees have missing MFA information but using the Microsoft 365 admin portal is difficult and PowerShell scripts are risky.
You’ve established a new security protocol and lowered the risk associated with the most common security gaps in Microsoft 365, without having to use PowerShell.
Remove old user accounts quickly
It’s tough to manage disorganized Microsoft 365 environment, especially ones that have more old user accounts than active accounts. With so much to do, it’s impossible to find the time to delete the accounts and do a clean-up in the tenant.
sapio365 helps you de-clutter your tenant easily with just a few clicks of the mouse:
- See all users and their attributes at once all in one place
- Verify if old accounts have licenses assigned
- Verify if old accounts belong to groups
- Archive any files associated with the old accounts
- Create and save a customized view
- Schedule a report based on your customized view to run automatically
You have deleted your old user accounts and decluttered your tenant and it only took minutes instead of hours.
Re-assign under-utilized Microsoft 365 licenses
IT admins are often tasked with finding cost-cutting opportunities by identifying and re-assigning unused or under-utilized licenses. Gathering the necessary information to run this kind of report is difficult and time-consuming as the information needs to be gathered.
Running that report using sapio365 will allow you to save hours of time and avoid risky errors.
- Gain a global view of users, organized by department, type of license, usage and cost to the company
- Pinpoint how many licenses are assigned to users on leave or no longer with the company
- Remove unused licenses, including ones assigned through groups, in just a few clicks
- Avoid the risk of PowerShell scripts
By eliminating the need for a PowerShell script, you lowered the risk of unexpected errors. More importantly, instead of spending hours on this task, you completed it in less than 15 minutes.
Aggregate scattered user information
A lot of user data is spread across the Microsoft 365 native user interface. The challenge for many IT admins is to find and gather specific data or data they many not even know about. It’s frustrating having to deal with annoying pagination issues.
With the data available at your fingertips, you can create a spreadsheet with all the data you need, organized the way you want it. Finding data will be quick and easy moving forward and you won’t have to deal with the native user interface.
Report on Teams usage
IT admins have to make sure new corporate policies are enforced efficiently, such as ensuring that Teams is the only software used for employee collaboration and meetings. To ensure that users are not using less secure communications platforms, a report on Teams usage frequency by department.
With this data, you can arrange to have a report sent to the CIO every Monday morning, without waiting to be asked, and it will take only minutes.
Change Teams settings easily
Removing guests, consultants and non-employees from Teams involves changing the Teams settings. It can be detailed and pain-staking work as you will have to sift through all the Teams to identify which Teams have guests and then change the settings on each one.
Removing all the guests and external users from the affected Teams can be done in one click, and without having to write or search for a PowerShell script.
Manage private and public Teams channels
Sensitive documents are often stored in Teams channels, but they can be easily shared if the Teams channel is not private. To make sure private and sensitive documents are only shared by approved personnel you will need to find all the private channels and report on the members in those channels and remove employees who should not be there. Doing this is labour intensive and it’s easy to miss a Team.
With sapio365 and some guidance from HR, you can find the Teams easily and remove members from private channels accurately:
- Gain a view of all Teams and channels in one view
- Filter to see private channels only and review their members
- Flag members who may not be approved to share documents
- Remove unapproved members in one click
By using sapio365, you‘ve avoided the need for PowerShell experts or scripts. The whole process took only minutes, and you can schedule that same report to run automatically on a schedule of your choosing.
Search for Microsoft 365 users’ inbox rules easily
Some companies do not want employees forwarding emails to their personal email addresses but to enforce that rule requires examining employees’ inbox rules. If you have a lot of users, you will need a sophisticated PowerShell script. When there are a lot of users, there is a risk of the script having to re-authenticate every hour as it filters through all employee inboxes.
With no manual work required, this task is a one-click process that is error-free. Accuracy and efficiency have been improved an no PowerShell script was involved.
Delegate IT tasks and roles safely
Delegating specific IT tasks to other team members is a great way to offload work but it can also increase risk. Microsoft Administrative Units do not allow you to segment roles as required because they are based on only one parameter. The permissions are either too broad or too narrow.
With sapio365 and its Role-Based-Access Control (RBAC) you can delegate safely:
- Create custom roles according to task requirements and scope
- Assign roles with actions and target sets that are exactly as wide or as narrow as you need
- Assign roles to groups or across multiple tenants
- See all roles in a centralized view
- Use automation to assign tasks to non-technical personnel
By delegating safely, you have empowered many members of your staff while at the same time offloading many of your own tasks. You can now focus on more important and strategic tasks.
Automate repetitive and recurring IT tasks
Many of the tasks performed by Microsoft 365 admins are routine and tedious, like running reports for example. By using automation for your day-to-day IT administration tasks, you can reduce your workload and save hours of time every day.
Use automation and scheduling to lessen your workload:
- Automate reports, charts, and other actions and execute with one mouse click
- Generate reports based on real-time data
- Automate jobs and delegate them to non-technical staff
- Choose from a growing library of ready-to-run jobs from our Automated Jobs Library
- Create your own custom automation
- Schedule mass updates to occur during off hours
By incorporating automation with sapio365, you can automate as many repetitive tasks as you choose. These automations can save you hours of time every day that can allocated to other value-added jobs.
Run reports in a hybrid environment
Running different reports in a hybrid environment when the accounts are on premises can be difficult as you will have to use the Active Directory Users and Computers (ADUC). It allows you to see only one account at a time and check each account for the specific data you need. The process is tedious and error-prone but using a PowerShell is also risky.
Using sapio365 to run reports without worrying about synchronization issues between cloud and on-prem accounts.
- See all users accounts and their attributes, whether they are on-prem or on the cloud
- Identify old users using whichever parameters you choose, such as last log on or password change
- Manipulate the data and organize it according to your reporting needs
- Save your customized view and export the data to an Excel spreadsheet
Without having to engage a PowerShell expert or use any PowerShell scripts, you have created a custom, error-free report that you can run anytime. Preparing the report took only minutes, instead of hours.
Manage multiple tenants easily
Running reports when you’re an IT admin in a large organization with multiple tenants means having to sign in and out, which is not practical, or using different browsers which is annoying. If you need to run reports collating data from various admin portals across all the tenants you manage, this issue will impact your regularly.
By using sapio365, you won’t have to repeatedly copy and paste data or log in and out constantly.
- See the data for each tenant on one screen and make changes easily
- Create sessions for each tenant and switch between tenants without logging out
- Run multiple independent instances so you’re connected to each tenant simultaneously
- Run automated cross-tenant reports
You have saved yourself the frustration of bouncing in and out of tenants while still managing to collect the data you need and prepare a report – all in just a few clicks.
Clean up calendar events
Employees’ calendars can get crowded and hard to manage when they are added to meetings automatically and sometimes incorrectly. To clean up employees’ calendars manually using the admin portal is very difficult to do, especially when there is a large user community, and using PowerShell is always risky and can lead to errors if you are not a PowerShell expert.
Review all your changes before saving them to avoid unexpected errors, then create a customized report on your results, all in just a few clicks.
Manage registered applications and service principals
From time to time, older registered applications that are not being used need to be removed from the Microsoft Entra ID so it doesn’t become cluttered. However, doing so is tedious because applications cannot be deleted in bulk.
You’ll be left with a clutter-free environment where outdated applications that could pose security risks will have been removed quickly and easily.
Keep track of registered devices
An inventory of all registered devices should be performed periodically so that IT admins can keep track of these devices. An inventory will provide information about which devices may be outdated and need to be replaced but aggregating all the relevant data takes time and the Microsoft Entra admin center will only give you limited details.
Your users will benefit from updated models and operating systems so their performance is enhanced, and you can be sure all devices are compliant.
Control externally shared documents in Teams
Microsoft has made it easy for users to share documents. IT admins need to make sure that sensitive documents from Teams SharePoint sites are not shared externally with people who are not members of the Team, through the use of anonymous links.
Run reports on documents that are shared anonymously in just a few clicks, saving hours of time.
IT Admins everywhere share the same frustrations with issues that ruin productivity, create bottlenecks and cause unnecessary risks. With sapio365, you become ultra-efficient, lower risk and get the most out of Microsoft 365.
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What it is
A Microsoft 365 Admin Tool
For teams that need to solve challenges
they thought were impossible…
without relying on PowerShell scripts
A Microsoft 365 Admin Tool
For teams that need to solve challenges they thought were impossible…
without relying on PowerShell scripts
sapio365
empowers you to manage Microsoft 365 easily, without using PowerShell
20/20 Vision & 100% control
See everything across all tenants, yet avoid information overload. Organize your data to see patterns, analyze data, compare and aggregate easily.
Speed up decision-making and save hours of time every day.
Easy problem tracking & isolation
Drill down to find the specific piece of information you need. Identify and isolate lurking problems without using PowerShell.
Take bulk actions safely
Streamline tasks and make multiple changes at the same time. Preview and fix issues without making damaging errors. Solve use cases that seem impossible.
See all your data at once, drill down as deep as you want.
It’s all about clicks – not writing code.
sapio365 is a Microsoft 365 admin tool that transforms the way you work.
Where can sapio365 make a huge difference?
1
User lifecycle management
Avoid having to go into various M365 admin center portals to make manual changes. Manage the full user lifecycle from one place by using automation.
- Automate onboarding and offboarding, license assignment, mailbox management and group memberships
- Compare and manage both cloud and on-prem Active Directory user data in one place (hybrid AD)
- Correct or add user information directly from a CSV or Excel file
- Audit and export users’ chats and chat messages
- Keep control over mailbox and calendar contents
- Manage password resets, sign-ins and MFA enforcement
Eliminate manual errors and limit the number of user complaints.
2
Management of groups and Teams
Take control of messy and challenging navigation. Limit the overwhelming number of requests to fix user errors when assigning groups of Teams.
- Find inactive and obsolete groups and remove them in minutes
- Make mass assignments to groups in one click
- Manage all aspects of groups in one place
- Manage guest access and other group settings
- Oversee group members from different groups all in one place
- Mass create and bulk edit groups in one click
- Easily manage members of several private and shared channels at once
- Compare and manage both cloud and on-prem Active Directory group data in one place (hybrid AD)
Control the sprawl of groups and Teams and give your users a better experience.
3
Online document library management
Control access to online documents that are too easily shared in non-secure ways.
- Gain instant access to documents where you are not an owner
- View the whole list of documents across all libraries and how they are shared
- Correct inappropriate sharing with a single click
- Check-in important documents checked-out by out-of-office users
- Download or upload documents and whole folders across sites or OneDrives
Eliminate data leaks and always know who shared what and with whom.
4
License management
Gain global insight about how many Microsoft 365 licenses are properly assigned.
- Gain insight into how licenses are assigned (directly or through group)
- Identify under-utilized activated licenses that can be downgraded
- Identify obsolete or inactive accounts that still have licenses assigned to them
- Analyze and report on license costs by setting license unit costs
- Easily free-up many licenses with one click without making any mistakes
- Delegate the ability to manage not only the type of license but also the number of licenses using sapio365’s role-based access control
Stop wasting under-utilized licenses and reduce overspend.
5
Email, messages and mailbox permissions and settings
Find the information you need quickly by gaining access to content, settings and other information – without becoming the mailbox owner.
- See the metadata of emails, including recipient list, subject, sent date, attachment type, etc.
- Edit or delete email messages
- Download email messages in EML format (viewable in any mail client)
- Copy or move emails to other folders
- Download or delete email attachments
- See who has what kind of access to mailboxes.
- Remove or give mailbox Full Access to users or security groups
- Search for related emails across mailboxes
- Hard-delete targeted emails
Leverage the ability to drill down and obtain granular information about user communications quickly and easily.
6
Calendar events and calendar views
View and access all calendar information without having to become the calendar owner.
- See metadata of users’ meetings, like participants, organizer name, start and end dates
- Edit or delete meetings, including entire recurrent series
- Download or delete meeting attachments
- Search for related invitation emails
- Hard-delete targeted meetings
Get a global view of all users’ calendar information and dig down into the details to create comprehensive reports.
7
SharePoint Online sites, documents and how they’re shared
Remove any security gaps by checking who has access to sensitive or suspicious documents, seeing how they are shared and taking corrective action easily.
- See metadata of SharePoint Online sites including, description, last modification date, storage used or quota limit
- Get a list of site documents and folders
- Rename, download or upload site documents and folders
- See how site documents are shared and manage their permissions
- Access site lists, list items and columns
Create comprehensive reports and analyses in much less time and with less effort.
8
Microsoft 365 admin roles
Gain better control of admin roles with a global view of all information in one place. Make well-informed decision based on the information so you can optimize efficiency.
- View the list of available Active Directory admin roles and their description
- See users, groups and service principals that have been assigned to each role
- Add or remove users, groups or service principals from roles
Performing analyses and creating custom reports is much quicker with all the data easily accessible.
9
Microsoft 365 usage reports
Get enriched data that you can organize easily using filtering, grouping and sorting capabilities. Combine your usage reports to obtain the consolidated information you need.
- Build a report from several Microsoft 365 usage reports by combining them
- Enrich a usage report with additional information based on users’ or groups’ properties
- Navigate to a view with more information on selected users, groups or sites where you can take action
Instead of sorting only by user, organize your data using any property you choose for customized analysis and reporting.
10
Admin audit logs and sign-in events
Audits become so much easier when you can organize all your information with customized formatting, filtering and sorting capabilities.
- Learn who’s made changes to users, groups and more from the admin audit log
- See the previous value and new value of changes made to users and groups
- View who’s logged in when and where
- See the frequency of user log-ins and whether they were successful
With all your data visible in one place, there’s no need for endless copying and pasting to create enriched reports.
11
Registered applications and Service Principals
Avoid having to use the native interface and its limited indicators and properties. You’ll get a broader global view of your data in one place, so trends are easier to find.
- List all service principals in your tenant and see their permissions
- Look up associated registered applications of service principals
- Find applications with expired certificates or expired client secrets
- Delete several registered applications at once
- Edit the name, description and information URLs of registered applications
With an extensive view of your information, any analysis or reporting will be quicker and much easier to do.
12
Registered devices
Gain a comprehensive and global view of all registered user devices, along with their attributes, including laptops, computers, printers, phones, etc.
- Build a comprehensive list of all registered devices in your tenant with their information
- Learn if devices are managed devices
- View the operating system version for each registered device
With a list of all registered devices and their attributes, you’ll be able to proactively notice issues, perform analyses, track problems and more.
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Learn more about how sapio365 can help you!
sapio365
Solve the Microsoft 365 admin challenges
you thought were impossible… without relying on PowerShell scripts
Become
ultra‑efficient
Do more in minutes, not hours
Lower your
exposure to risk
Find and fix hidden problems in just a few clicks
Make managing Microsoft 365 so much easier
Get the capabilities without the complexity
Do more in minutes, not hours
Find and fix hidden problems in just a few clicks
Get the capabilities without the complexity
Not enough hours in your day?
Are you struggling to find information in your tenant, spending too much time clicking in the ever-changing portals to troubleshoot problems, making modifications one by one?
We have the answer!
sapio365 is a software tool that makes managing your Microsoft 365 tenants so much easier.
Solve your Microsoft admin tasks in much less time.
These brands rely on sapio365
to save time while solving their toughest Microsoft 365 challenges.
sapio365
empowers you to do more in less time
20/20 Vision
See everything across all tenants yet avoid information overload. Organize your data to see patterns, analyze data, compare and aggregate easily. Evaluate all your information in minutes.
Save hours every day.
Easy problem tracking & isolation
Drill down to find the specific piece of information you need. Identify and isolate lurking problems with just a few clicks.
Proactively troubleshoot risky issues.
Take bulk actions safely
Streamline tasks and make multiple changes at the same time. Confidently fix issues without making damaging errors. Preview your changes before saving them.
Eliminate unnecessary risks.
How? sapio365
gave them a powerful 3-step process
20/20 Vision
See everything across all tenants yet avoid information overload. Organize your data to see patterns, analyze data, compare and aggregate easily. Evaluate all your information in minutes.
Save hours of time every day.
Easy problem tracking & isolation
Drill down to find the specific piece of information you need. Identify and isolate lurking problems with just a few clicks.
Ensure compliance and proactively troubleshoot risky issues.
Take bulk actions safely
Streamline tasks and make multiple changes at the same time. Confidently fix issues without making damaging errors. Continuously standardize and simplify your processes.
Quick action in deadline-driven situations.
No PowerShell… just clicks!
No hassle writing complex scripts
No wasting time searching for scripts
No worrying about outdated scripts
No fixing unexpected errors
Gain the efficiency
you’ve always dreamt of.
Become an ultra-efficient IT department that never slows down the business.
“I’m amazed at everything it can do and am always discovering new problems it can solve. My team was always the bottleneck but with sapio365, we’ve become so much more proactive.”
– Pavel G. IT Administrator, Not-for-Profit Organization
Ensure compliance by proactively identifying issues and risky behaviors.
“For us, sapio365 has allowed us to find and reduce unsafe behaviors. We can see who is doing what and take the right measures before there is any risk. It lets me sleep easier.”
– Kosta C. CTO, Medical Equipment Manufacturer
Make PowerShell scripts a thing of the past and make mass changes quickly without the fear of errors.
“We used to stress so much when we needed to make mass changes. Now we know we can click with confidence, knowing everything will work out fine. And we’re thrilled to not have to use PowerShell.”
– Olivia M. IT Manager, Insurance Company
Ready to become
an ultra‑efficient Microsoft 365 admin?
It’s simple.
1
Get a free trial
Download and register, then try sapio365 for 7 days
2
See it in action
Get 20/20 vision of your full Microsoft 365 environment
3
Solve your problems
Use sapio365 to solve problems you thought were impossible
Ready to become
an ultra-efficient Microsoft 365 admin?
It’s simple.
1
Get a free trial
Download and register, then try sapio365 for 7 days
2
See it in action
Get 20/20 vision of your full Microsoft 365 environment
3
Solve your problems
Use sapio365 to solve problems you thought were impossible
It’s time to end an era of frustrations around Microsoft 365 administration
Stop wasting time writing or searching for PowerShell scripts
Eliminate unnecessary risks from making mass changes
Stop having no time to finish all your tasks
Let’s stop being the bottleneck
Let’s end the operation-wide disruptions
Let’s make dips in productivity a thing of the past
Let’s eliminate the unnecessary risks from making mass changes
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sapio365 - Solve your toughest Microsoft 365 admin challenges
Solve the Microsoft 365 admin challenges you thought were impossible...
without relying on hard-to-find expertise
Become ultra-efficient
Do more in minutes, not hours, with the same number of staff
Lower exposure to risk
Proactively find hidden problems and resolve them quickly and easily
Maximize the power of Microsoft 365
Bypass the complexities and leverage all the capabilities
Struggling with any of these problems?
“It’s hard to get a global picture of our Microsoft 365 environment.”
“It’s hard to avoid damaging errors as we make mass changes inside Microsoft 365.”
“We struggle to avoid wasting a lot of time on writing PowerShell scripts.”
We can help!
If you’re struggling to find answers and information in your tenant, spending too much time clicking in the ever-changing portals to find and fix things, making modifications one by one, we hear you!
That’s why we created sapio365, a software solution that makes managing your Microsoft 365 tenants so much easier.
These brands rely on sapio365 to solve the Microsoft 365 admin challenges they thought were impossible
without relying on hard-to-find expertise
How? sapio365 gave them a powerful 3-step process
1) 20/20 Vision & 100% control
See everything across all tenants without relaxing security standards. Access and evaluate all your information in minutes. Speed up decision-making.
The result:
Hours of time saved every day.
2) Proactive problem tracking & isolation
Identify and isolate risky issues and behaviors that are now visible. Easily drill down to find the specific piece of information you need.
The result:
Ensure compliance with corporate policies and government regulations that continuously change.
3) Prevent issues and take mass actions safely
Streamline tasks and make multiple changes at the same time. Confidently resolve issues without making damaging errors. Continuously standardize and simplify your processes.
The result:
Quick action in deadline-driven crisis situations without experts.
No PowerShell – No experts needed
Stop wasting time writing or searching for PowerShell scripts.
End the worry about the shortage and availability of IT experts.
Ready to become an ultra-efficient Microsoft 365 Admin?
It’s simple.
Get a free trial
Download and register, then try sapio365 for 7 days
See it in action
Get 20/20 vision of your full Microsoft 365 environment
Solve your problems
Use sapio365 to solve problems you thought were impossible
Gain the efficiency you’ve always dreamt of.
Become a high-performance, ultra-efficient IT department that never slows down the business
“I’m amazed at everything it can do and am always discovering new problems it can solve. Tasks that used to take my team days to do now take only minutes!”
IT Administrator, Not-for-Profit Organization
Proactively ensure compliance by identifying issues and risky behaviors
“For us, sapio365 has allowed us to find and really reduce unsafe behaviors. In just minutes, we can see who is doing what and take the right measures before there is any risk. It lets me sleep easier.”
CTO, Medical Equipment Manufacturer
Make PowerShell scripts a thing of the past and make mass changes quickly without the fear of errors
“We used to stress so much when we needed to make mass changes. Now we know we can click with confidence, knowing everything will work out fine. We save hours every day and we’re thrilled to not have to use PowerShell”
IT Manager, Insurance Company
It’s time to end an era of frustrations around Microsoft 365
- Let's stop being the bottleneck
- Let's end the operation-wide disruptions
- Let's make dips in productivity a thing of the past
- Let's eliminate the unnecessary security risks from making mass changes
Join the sapio365 community of Microsoft 365 Admins that need to solve challenges they thought were impossible,
without having to rely on hard-to-find expertise
If you value
- Spending minutes on tasks instead of hours
- Using one tool to accomplish hundreds of tasks
- Automating routine jobs
- Accuracy
then you belong with us.
Download a free trial of sapio365 and see how much time you can save.
Start exploring — you can’t make changes by mistake!
sapio365 - M365 admin solution to become ultra effective
A Microsoft 365 Admin Solution for teams that need to solve challenges they thought were impossible
without relying on hard-to-find expertise
Become ultra-effective
Lower exposure to risk
Maximize investment promise of Microsoft 365
Let’s create a world where every Microsoft 365 Admin can be ultra-effective without compromising security
How? With an easy 3 step process that lets you get things done quickly without PowerShell
1) 20/20 Vision & 100% control
See everything across all tenants without relaxing security standards. Access and evaluate all your information to find hidden anomalies. Speed up decision-making.
2) Proactive problem tracking & isolation
Identify and isolate risky issues and behaviors that are now visible. Easily drill down to find the specific piece of information you need.
3) Prevent issues and take mass actions safely
Streamline tasks and make multiple changes at the same time. Confidently resolve issues without making damaging errors. Continuously standardize and simplify your processes.
sapio365 — What is it?
It’s a Microsoft 365 admin solution that helps you make a difference across ten functional domains.
Where can sapio365 make a huge difference?
#1 – Stop wasting under-utilized licenses
How?
Through license management
What problems will it solve?
- The lack of global insight about how many Microsoft 365 licenses are properly assigned
- Overspend on licenses
How you’ll improve
- Gain insight into how licenses are assigned (directly or through group)
- Identify under-utilized activated licenses that can be downgraded
- Identify obsolete or inactive accounts that still have licenses assigned to them
- Easily free-up many licenses with 1 click without making any mistakes
What you’ll gain
- Cost savings
- Increased productivity by ensuring proper license assignment
#2 – Change user complaints into user compliments
How?
Through user lifecycle management
What problems will it solve?
- Having to constantly go into various M365 admin center portals during the lifecycle of users
- The constant flow of mistakes that come from manual updating
How you’ll improve
You’ll be able to manage the full user lifecycle from one place by using automation around the following:
- Onboarding, Offboarding
- OneDrive detailed content
- Mailbox management and delegation
- Multi Factor Authentication and Last Sign In
- Group memberships
- And more…
What you’ll gain
- More time
- Proactive prevention of problems
#3 – Get group sprawl under control
How?
Through management of groups and Teams
What problems will it solve?
- The overwhelming number of requests regarding groups and Teams assignments
- Loss of user productivity due to messiness and challenging navigation, i.e., group sprawl
How you’ll improve
You’ll be able to get full control and insight by:
- Finding inactive and obsolete groups that can be removed within minutes
- Making mass changes to ownerships and memberships in multiple groups in 1 click
- Managing all settings of groups, all at once and in one place
What you’ll gain
- More time
- Ability to give users a better experience
- Less repetitive, non-value-added work
#4 – Manage access to sensitive online information
How?
Through management of SharePoint Document libraries, including OneDrive or Teams
What problems will it solve?
- The inability to instantly know who shared what, with whom
- The difficulty in downloading or uploading files from personal document libraries
How you’ll improve
You’ll be able to access the contents of all types of document libraries to:
- Assess and remove inappropriate content
- Download and retain documents from users’ OneDrives
You’ll be able to prevent and fix inappropriate sharing through:
- Insight into the whole list of documents across all libraries and how they are shared
- Correction of inappropriate sharing with a single click
What you’ll gain
- Business continuity
- No more potential data leaks
- Time saved fixing issues
How can sapio365 make a huge difference?
#1 – Breeze through audits in no time
How?
Through audits and customized reporting
What problems will it solve?
- The lack of options offered through standard Microsoft 365
- Not having all your desired information aggregated in one place
- Manually exporting multiple sources of data and merging them to configure your report
How you’ll improve
You’ll be able to create any type of report by:
- Taking advantage of the hundreds of Microsoft 365 properties for users, groups, sites and their licenses, mailbox content, OneDrive files, and so much more.
- Using these properties in filters, sorting, and categorization to create a view that gives you what you want.
- Deep diving into the connections these properties have – all the way down to the mail attachments, file sharing information and more than you can imagine!
What you’ll gain
- A quick way to generate any type of ad-hoc report you need
- Informed decision-making based on the report
#2 – Delegate work without compromising security
How?
Through delegation of admin tasks
What problems will it solve?
- Standard Microsoft 365 roles give access that’s either too broad or too narrow
- This hampers security – by intent or accident, Admins can do harm to the environment
How you’ll improve
You’ll be able to securely delegate admin tasks by:
- Customizing roles with specific permissions regarding specific users or groups
- Centralizing the assignment of customized roles to people or groups
- Gaining the ability to audit the activities executed by those roles
What you’ll gain
- IT staff of any level will be able to do their job with just the right level of access
- Peace of mind and confidence that no one can wreck the system
#3 – Use automation to save time
How?
Through task automation and scheduling
What problems will it solve?
- The time wasted doing repetitive tasks that don’t add value
- Human error and organizational disruption that results from manual work
How you’ll improve
You’ll be able to reduce repetitive work to a minimum by:
- Scheduling over 200 available reports and tasks to run automatically
- Creating custom automations that meet your specific needs
- Avoiding the use of PowerShell scripts that can make or break your environment
What you’ll gain
- More time for other strategic daily tasks
- Eliminating the headache of unrepairable errors
#4 – Stop stressing over managing local & cloud Active Directories (ADs)
How?
Through the combination of active directories into one hybrid directory
What problems will it solve?
- The time wasted on having to use multiple interfaces to manage both AD and Azure AD (now known as Entra ID)
- The risk of introducing errors due to manual reconciling, reporting and PowerShell scripting
How you’ll improve
You’ll be able to manage all your ADs as one by:
- Leveraging reconciliation of the data from local AD and Azure AD into one single environment
- Being able to make direct comparisons and analyses across all AD environments
- Making account updates without worrying about introducing errors or sync issues
What you’ll gain
- Significant time savings
- No more operational disruptions due to unknown sync issues
#5 – End “Multi-Tenant” frustration
How?
Through simultaneous management of multiple tenants
What problems will it solve?
- The inability to work in multiple tenants at the same time
- Taking too long to create cross-tenant reports to support important business and security decisions
How you’ll improve
You’ll be able to keep all tenants under control through one interface by:
- Opening sessions in multiple tenants without signing-in and out
- Working simultaneously and seamlessly in all tenants
- Automating tasks and reports that span all tenants
What you’ll gain
- Easily handle all your customer tenants in one place
- Support of geographic expansion without the frustrations
- Reduced stress resulting from acquisitions
FAQ
sapio365 connects to your tenant easily using your current Microsoft privileges.
sapio365 is like a window into your tenant. For example, in your directory, you can drill down to the nitty gritty and see the details you need, then you can add those details to your window. You can view whichever parameters you want in any combination.
You can instantly see the data you want, organize it however you want, take action such as creating a report on the data or schedule the report to run at a later time. You can also schedule your report to run every month on the same day if that’s what you need.
Yes! sapio365 enables you to create sessions for each tenant and it lets you switch between tenants without logging out. You can run multiple independent instances so that you are connected to each tenant simultaneously. There’s also an automation feature that lets you run cross-tenant reports.
sapio comes from the Latin verb sapere, meaning “to be wise” or “to have sense.” We think it’s a great name for a software solution that allows you to solve challenges you thought were impossible.
.
Yes! sapio365 is available in all the languages that are supported by Microsoft Azure Translator service.
Ooh, that’s a tough one. But sapio365 could schedule a reminder to be sent to you the day before.
sapio365 solves these common Microsoft 365 admin challenges
Are these the type of Microsoft 365 admin challenges you thought you couldn’t solve?
IT Admins everywhere share the same frustrations with issues that ruin productivity, create bottlenecks and cause unnecessary security risks. With sapio365, you become ultra-effective, lower risk exposure and get the most out of your Microsoft 365 investment.
Real-life administration challenges that sapio365 solves
- An unexpected offboarding crunch
- Avoiding damaging errors from PowerShell scripts
- Closing security gaps with no time to spare
- Avoid chaos and clutter by removing old accounts quickly
- Finding cost-cutting opportunities in a time crunch
- The frustration of aggregating scattered information
- Changing corporate governance policies keep you running
- High pressure need to Change Teams settings
- Digging into public and private channels in Teams
- PowerShell MFA re-authentication nightmares
- Impossible delegation of roles and tasks
- No time to meet business expectations
- The misery of running reports in a hybrid environment
- The headache of signing in and out when switching accounts
An unexpected offboarding crunch
The challenge
You’ve just found out that your CFO just announced the shutdown of a product line. 20% of the workforce, or about 100 employees, will be laid off by the end of the week. Employee offboarding is a time-sensitive operation that must start immediately and must follow strict and detailed procedures to ensure access to confidential information is no longer available to laid-off employees.
Ex-employee access must be revoked immediately and doing this without a PowerShell script would take too long.
- Any delay can result in valuable corporate information being taken.
- There is a threat of sabotage by laid off IT personnel.
- Employee-generated documents that are important to the company can be lost.
- Large volumes of user files and emails must be transferred to a designated manager.
How we help
Good thing you have sapio365 and its ability to track and isolate problems! With an HR file in hand, you’ll be able to select and target the 100 employees scheduled for layoff in less than a minute.
Then you can start the offboarding process, automatically addressing security issues and retaining the documents and emails you need. The best part? You can do it in one click.
What you’ll gain
And just like that, you’ve become an ultra-effective IT department! You spent minutes instead of hours and avoided having to use PowerShell or experts. You’ve also lowered the risk of ex-employees damaging your company’s reputation or stealing confidential information. How great is that?
Avoiding damaging errors from PowerShell scripts
The challenge
There have been a lot of changes in personnel since a hybrid work model was introduced in your company. That means you’re spending too much time onboarding and offboarding employees, and you’re looking for a way to streamline both processes.
- You’re not a PowerShell expert and you hate working with it because you often make mistakes and the scripts you’ve used before no longer work.
- Public scripts often lead to trial and error, and you’ve mostly experienced error. Any error in a PowerShell script can result in hours of work to fix.
How we help
You often visit a tech forum to find PowerShell scripts and someone there suggested you try sapio365 instead. You’re happy to learn that sapio365 gives you 20/20 vision into your M365 environment so that you can visually select users with 100% accuracy.
What you’ll gain
Then you take advantage of sapio365’s automated tasks to onboard or offboard in just one click. And it gives you a report of what was done to confirm a successful processing of the user accounts. You’ve eliminated the risk of using 3rd-party PowerShell scripts that can cause major issues in your environment or are totally ineffective – and you spent minutes doing it instead of hours.
Closing MFA security gaps with no time to spare
The challenge
Oh snap! Another security breach at your company because some employees didn’t register their Multi Factor Authentication (MFA) methods or information. You’ve been asked to close these gaps by ensuring that all employees have registered valid MFA methods. This needs to be done by end of week to lower security risks.
Identifying which employees have missing MFA info in the Microsoft admin portals is difficult and time-consuming and PowerShell scripts can handle this but require expertise that you don’t have.
- Lack of insight into how employees have registered for MFA is a HUGE security risk.
- Just one malicious user can take over an employee’s account via hijacked MFA and gain access to all corporate data.
How we help
Don’t panic! sapio365 gives you a complete and extensive view of the MFA situation, including registered methods for each user. With only a few clicks, you can then easily identify which user accounts are at risk and take appropriate measures.
Go one step further and run a scheduled weekly report to ensure compliance on an ongoing basis.
What you’ll gain
Now you’re a security hero. You’ve established a security protocol for all currently and newly hired employees quickly and easily and lowered the risk associated with one of the most common security gaps in Microsoft 365. You’ve avoided PowerShell and saved yourself hours of work. You can pat yourself on the back now!
Avoid chaos and clutter by removing old accounts quickly
The challenge
Do you feel that nothing is more calming than an organized environment? Is your home a shrine to the organization gods, but at the office, your Microsoft 365 environment is so disorganized, it makes you anxious?
Maybe you have old user accounts that you have been wanting to delete and it’s been on your to-do list for months. Your old user accounts are now more numerous than your active user accounts. You can’t seem to find the time to do a clean-up and it is starting to stress you out.
-
- To get confirmation from HR to remove the old accounts, you must retrieve information that is scattered across your tenant.
- You need to know if the accounts have licenses, if they are part of any groups and do they have any files that need to be archived.
How we help
It is frustrating not being able to see all the information at once. With sapio365 you can see all the users and their attributes on one place. It allows you to identify them quickly, make annotations to remind you to check with HR, and take appropriate actions with a few clicks.
Based on chosen properties, you can create your own view of users and schedule a report based on that view that would run automatically.
What you’ll gain
Go ahead and take a deep breath. You’re on top of your game now and it only took minutes instead of hours. Your to-do list has shrunk and your OCD tendencies have all but disappeared.
Finding cost-cutting opportunities in a time crunch
The challenge
Imagine it’s the last week of the fiscal year and it’s been a tough year for your company, profits are down, and the board decided to cut all budgets by 10% to address a potential drop in stock when the fiscal year is presented next week. You just received a request from the CFO to find ways to cut costs. The first thing you think of is saving on underutilized Microsoft 365 licenses.
- To seize this information, you realize you and at least 3 members of your team will need a couple of days to investigate.
- The board meeting is tonight so the report is required by close of business today, giving you less than 3 hours.
How we help
No need to lose your cool. First, in only a few clicks, sapio365 gives you a global view of all the users, organized by each division or department, the type of license, the actual usage and the cost to the company. Then you zoom in on how many licenses are still assigned to users who are no longer working at the company or are on leave. You run the report, and in a few clicks, you remove all the unused licenses, even the ones that had been assigned through groups.
What you’ll gain
Using sapio365, how long will it take to run that report and eliminate the unused licenses? Instead of hours, it’ll take less than 15 minutes, and you won’t have to use PowerShell and worry about mistakes. You’ll be able to run over to grab a coffee and put your feet up thinking about how your department supports management in making fast decisions and how you’ve become an enabler of business change.
The frustration of aggregating scattered information
The challenge
Imagine having a spreadsheet that shows you every detail about every user, from their contact information to their mailbox auto replies and whether they are enabled. Imagine never having to hunt for their MFA information because it’s already there on one spreadsheet. How much easier would that make your job? You’d be able to see everything you need and take corrective actions from that single spreadsheet in just a few clicks.
- With Microsoft 365, there is data that you may not know about, and it is scattered all over the native user interface. Organizing the data could take hours.
- To choose the data you need, you must do a lot of copying and pasting to manually aggregate the information. This can lead to a lot of errors and omissions.
How we help
sapio365 eliminates the pagination problem and the frustration of not being able to see all the information at once. It gives you a full and broad-ranging view of all the information that is available in your tenant and lets you reorganize this data in a way that makes sense to you. Once the data is organized, you can make informed decisions and take corrective action if necessary.
What you’ll gain
By using sapio365. you’re able to over deliver on your promises to your colleagues. No PowerShell, no experts and hours of time saved! Your department will be the envy of the company because of how quickly and accurately you deliver results.
Changing corporate governance policies keep you running
The challenge
Your firm has just implemented a policy that the only meeting software to be used is Teams. The new CIO wants to ensure that no one is using Zoom or other meeting software. He has asked you to submit a weekly report advising him on everyone’s Teams usage frequency by department.
- You’re in the middle of a huge infrastructure project and checking the Teams usage of all 500 employees every week is tedious and labour intensive.
- With everything else you have to do, you worry you’ll make manual errors or forget to send it on time, making your department look inefficient.
How we help
Take a deep breath – you’ve got this! With sapio365, you get a complete and widespread view of each user’s Teams activity, by department and any other parameter you choose.
What you’ll gain
You’ll be able to schedule a CIO-friendly report that will automatically land in his inbox every Friday at 9 am. It’s taken you minutes instead of hours. You and your department will be looking good!
High pressure need to change Teams settings
The challenge
You arrive at work to find everyone celebrating because your company has just landed a huge contract with a government defence agency. However, they require that all contractors comply with their levels of security. You learn that this means that access to 150 of your Teams is forbidden to consultants, guests and non-employees.
No celebrating for you – you must now comb through the 150 Teams one by one to identify which Teams have guests and change the Teams setting.
To make matters worse, a kick-off meeting with the client is set for the next day and the VP of Sales wants to tell them that you’re already compliant. In order to win the contract, he claimed that your company had already implemented security measures.
- The VP of Sales will lose all credibility with the new client if your company is not compliant.
- Without compliance to the new clients’ security levels, there is a real risk of the contract being canceled.
How we help
Why aren’t you worried? Because you know that sapio365 will give a full view of all your Teams members in one place so you can easily find the ones that have guests.
What you’ll gain
Then with one click you’ll be able to quickly remove all the guests and external users for the affected Teams. It took you minutes, not hours. You can then run and join in the celebration!
Digging into public and private channels in Teams
The challenge
Uh oh. Your boss tells you that some department head found out that people in his Teams were able to view sensitive documents in Team channels that were supposed to be private. He immediately reviewed and cleaned his own team channel, but now he’s worried that the same situation may exist in other Teams. He has asked you to find all private channels across all Teams and provide a report of the members in those channels that he will share with HR. After HR reviews the report, he wants you to follow their recommendations regarding which team members should be removed from the private channels.
Creating the report that he wants will involve a lot of clicking and drilling down and you’re worried you may miss a Team or a channel. You don’t know long it will take to complete this tedious and labour-intensive job and you have other department heads who are screaming for their reports.
How we help
sapio365 comes to your rescue because it gives you the ability to see all your Teams and channels in one place. You can then filter to keep only the private channels, and then see a list of members for those channels. It’s easy to create a comprehensive report that can be sent to HR, and it’s even easier to remove all flagged members in one click afterwards.
What you’ll gain
No PowerShell and no experts were needed. Instead of hours, you’ve spent minutes creating the report, and the time you’ll need to fix the situation is minimal. The biggest delay was waiting for HR to provide the list of people to remove so you’re looking pretty efficient.
PowerShell MFA re-authentication nightmares
The challenge
A corporate policy change prohibited the common practice of users forwarding their work emails to their personal email addresses. Being a PowerShell expert, you have successfully written a sophisticated PowerShell script to address this issue but after running it, you see that it takes almost 3 days to filter through all the employee inboxes searching for any inbox rules that forward emails to an external address. The worst part was that PowerShell requires re-authentication every hour in order to continue searching. This means that every hour over the 3 days you are being asked to provide MFA authentication in order to continue the process.
How we help
With the global vision you get from sapio365 you get to see everyone’s inbox rules and their components, and you can filter by them. This process runs much more smoothly because no re-authentication is required throughout the search process. Eliminating the need for re-authentication means it takes less time to run and allows you to avoid being woken up every hour. Even better is the fact that in sapio365, this entire process is automated so it can be scheduled to run on a regular basis, prepare a report to be sent to yourself or to your superior.
What you’ll gain
With no manual work, this task is now a one click process that is error-free. Your efficiency has improved, and your department is praised for its accuracy and productivity. You’ve avoided the need for experts or PowerShell and you’ve saved yourself hours of work. Instead of nightmares, you now have sweet dreams.
Impossible delegation of roles and tasks
The challenge
You’re super busy working at a multinational with many subsidiaries across the globe and you’ve just found out that your company has recently acquired a business with offices in 5 different countries. Each of these offices has different policies and regulations that are enforced by the local governments. These policies affect language, marketing, HR, and more. Your IT team is not yet familiar with all these different compliance issues, but head office received a letter giving your company 2 weeks to comply with any regulations that may have been broken. Your CTO asks you to investigate how to delegate roles according to country, state and department. You know that in Canada, different provinces have specific language policies, GDPR rules must be enforced more consistently in Europe and some parts of Scandinavia have particular HR policies. You must give each of these division the rights to manage their business according to their local policies.
You are panicking because Microsoft Administrative Units do not allow you to segment roles as required because they are based on only one parameter. You start doing some research on Reddit when you come across an article on sapio365.
How we help
With sapio365, you can create custom roles according to task requirements and scope and you can do this at a very granular level. For example, your custom role can be to allow viewing of mailbox subject lines and metadata of all users except the management team within a specific geographic location. Or it could be the ability to update only German users’ contact information. Plus, all sapio365 roles are centralized in one view and can be securely managed by dedicated administrators. You can even assign roles to groups so that managing assignments is easier.
What you’ll gain
Just like that, managing the requirements of individual remote offices is so much easier and you have future-proofed administration. The offices are relieved and feel empowered to handle local government regulations without involving the head office and waiting for action. What should have taken hours only took you minutes!
The best part is that your CTO thinks that you’re a genius for finding this solution.
No time to meet business expectations
The challenge
Is this your life? A cluttered desk, receipts piled up in a drawer, and no time. You can never find a few moments to focus on personal projects, like cleaning up your desk drawers, filing your papers, submitting your expense reports or calling your mom before she calls you in the middle of a meeting. How great would it be to find a few hours every week to take care of those boring but necessary tasks? or to just work a little smarter.
How we help
sapio365 gives you the ability to automate so many of your day-to-day tasks, like running reports. You can save yourself a lot of headaches by scheduling these reports to run whenever you want them and email them to the inbox of your choice. It even makes ad hoc reporting easier by allowing you to aggregate hard-to-find data in just a few clicks.
You can also automate other common tasks like onboarding and offboarding users. Without having to use PowerShell scripts, you not only save a lot of time, you also make sure no steps are omitted and no mistakes are made.
What you’ll gain
By saving so many hours using sapio365’s automated tasks and scheduled reports, you’ll finally have the time to tackle your personal projects. No experts or PowerShell needed. Your mom will be so happy and you’ll be able to take her out for dinner once you receive money for the expense account you finally submitted.
The misery of running reports in a hybrid environment
The challenge
You have a hybrid environment and you’ve been asked to assess security risks by running a report that would indicate when employees had last logged on, whether any accounts need to be disabled and whether users had changed their passwords. You realize there is no easy way to do this because the accounts are on premises. It means that you need to use the “old school” Active Directory Users and Computers (ADUC). The ADUC only shows you one account at a time so you won’t have a global vision of your accounts. To find the information you are looking for, you will be forced to check each account one at a time. This process is tedious, error- prone and takes a long time. You don’t know PowerShell well enough to write your own script and don’t want to risk making errors.
How we help
sapio365 to the rescue! It gives you a global view that includes every user account, their attributes including their last log on and password change, from both the cloud and on prem.
The information is displayed on a grid that lets you identify old accounts according to parameters that you choose, such as dates when they last logged on and changed their passwords.
The tools within this grid allow you to manipulate the data and organize it according to your reporting needs. Then you can simply export it to an excel spreadsheet and request that it is emailed to your boss. You can even save this customized view for future use or schedule a report based on this view to run whenever you want.
What you’ll gain
No PowerShell or experts were needed. You saved yourself a lot of time, and still managed to deliver a beautiful report. Your boss won’t even have to remember to ask you for another one. It will land in his inbox automatically, making you look like a hero!
The headache of signing in and out when switching accounts
The challenge
You’ve always had to manage multiple Microsoft 365 tenants because you have a test tenant but over the last few years, your company has acquired several companies. When you want to work on your tenants at the same time, you have to sign in and out which is not practical. Or you have to open different browsers or use the incognito mode which is annoying, while still having to deal with the pagination issues. This issue impacts you regularly because part of your job is to run monthly reports collating data from various admin portals across all the tenants you manage. This takes a really long time and omissions and errors can be introduced during data collection.
How we help
sapio365 enables you to create sessions for each tenant and it lets you switch between tenants without logging out. You can run multiple independent instances so that you are connected to each tenant simultaneously. There’s also an automation feature that lets you run cross-tenant reports.
Instead of clicking repeatedly to copy and paste data from your multiple tenants, logging in and out constantly, you can bounce from one tenant to the others easily. You can see your data for each tenant on the same screen, making it easy to make the changes that you want.
What you’ll gain
With sapio365, not only do you complete your tasks without frustration, but you also save a ton – literally hours! And by eliminating the need for PowerShell, you don’t have the risk of errors.
Gain 3 abilities from sapio365 and solve M365 challenges
Are your day-to-day Microsoft 365 challenges ruining your productivity?
Are you struggling to find information in your tenant, clicking in ever-changing portals to try and fix things? Do you hate having to rely on labour-intensive PowerShell scripts?
Wouldn’t you love to avoid the delays and guesswork that lead to lowered productivity, increased security risks and organizational disruption?
There’s a better way and it’s called sapio365
sapio365 is a software solution that gives you 3 abilities that act as building blocks that enable you to solve Microsoft 365 challenges you thought were impossible.
sapio365 effect:
- Ultra-efficiency
- Lower security exposure
- Maximized investment in Microsoft 365
Ability #1
20/20 Vision & 100% control
Keep up with the expansion of the business
- See all the data across your tenants without loosening your security standards
- Access and evaluate all your information to reveal business priorities
- Make decision-making simpler, quicker and more reliable
The result:
- Handle the ever-growing number of service requests
- Resolve your issues without having to depend on experts
Ability #2
Proactive problem tracking & isolation
Ensure compliance
- Identify and isolate security risks and unethical behaviours that are now visible
- Stop looking for the needle in the haystack – easily drill down deep to find the specific piece of information you need
- Stop wasting time writing or searching for PowerShell scripts
The result:
- Ensure compliance with corporate policies and government regulations that continuously change
- Stop having to worry about the shortage and availability of IT experts
Ability #3
Prevent issues and take mass actions safely
Act fast without needing experts
- Streamline tasks and make multiple changes at the same time
- Solve the challenges you thought were impossible to solve
- Confidently resolve issues without making damaging errors
The result:
- Continuously standardize and simplify your processes
- Act quickly in deadline-driven or crisis situations
With these 3 abilities, you’ll become an ultra-effective IT department, lower security exposure, and maximize the productivity and investment promise of Microsoft 365
Are these the type of challenges that are ruining your productivity?
The wrong click leads to a crisis situation
The challenge
Imagine that over the weekend an employee clicked on a suspicious link and his account was used to send malicious emails to all 500 employees, including the CFO. The CFO expects your department to contain and cleanup everyone’s mailbox by end of day.
Going into each mailbox will take days and using PowerShell to tackle this project could be risky.
- You may miss some emails or remove important emails by mistake.
- You must act quickly because once an account has been taken over, it will send emails to other users and will appear to be legitimate.
- When a high-level employee’s account is compromised then sensitive information is at risk of being leaked.
How we help
What to do? With sapio365, now that you have 20/20 vision & 100% control of M365, you have a complete and extensive view of all the affected inboxes in one place.
You easily identify the malicious email in each inbox because you can proactively track problems and isolate them.
Finally, you’ll be able to prevent issues and take action safely by permanently deleting it with one click before any further damage can be done.
What you’ll gain
Boom! You’ve become an ultra-efficient IT department, accomplishing this in a fraction of the time it would have taken without sapio365.
And… you’ve mitigated the risk associated with malicious emails and Trojan Horses that wiggle their way through the email security system you have in place.
Avoid damaging errors from mass changes
The challenge
Your company has rebranded, and you must now deploy a managed email signature solution for your company that includes certifications, pronouns and social media links. Directory data drives these solutions.
Determining what data you have, what is missing and what data you need to change is a time-consuming exercise. PowerShell scripts can do this but are prone to error and those errors are difficult to correct because they may be hidden.
- The rebrand will not be as successful without consistency in the new email signatures, and people will be sharing the wrong contact information.
- The risk of corrupting the directory will have a negative impact on the business’ security.
How we help
What to do? With your new 20/20 vision & 100% control of M365, you’ll be able to see the information in your directory and the on-premise AD, all in one place.
sapio365 helps you quickly identify invalid and missing information within three clicks.
Finally, you simply update the data in a few clicks, and even automate the complete process without PowerShell scripting.
What you’ll gain
Your IT department will shine as you deliver on requests in record time and avoid any directory corruption from manual entry or PowerShell scripts. The standardized email signatures will enhance branding efforts without any demands on non-IT employees.
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Surmontez les défis Microsoft 365 que vous pensiez impossibles !
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sapio365 - Resources
sapio365 All Resources
sapio365 provides you with detailed insights into every administrative aspect of
your Microsoft 365 environment. Here are some supporting materials to help you understand how to maximize the value you can get from your Microsoft 365 investment.
How can we help you today?
FAQs
Have a question about sapio365? You may find your answer below in our Frequently Asked Questions.
Webcasts
We have a series of webcasts where you can learn how to get the most out of your software.
Feature History
Check below to see the latest features that have been added to sapio365. See the full version history here.
Documentation
Find more resources to help you understand how sapio365 can be used across your organization.
FAQs
Have a question about sapio365? You may find your answer below in our Frequently Asked Questions.
Feature History
Check below to see the latest features that have been added to sapio365. See the full version history here.
Webcasts
We have a series of webcasts where you can learn how to get the most out of your software.
Documentation
Find more resources to help you understand how sapio365 can be used across your organization.
sapio365 supportContact the Ytria team
sapio365 can be tailored to the individual needs of your business.
Contact us at Ytria if you want to find out more about how it can help you.