sapio365 - Education

Educational institutions have lots of Microsoft 365 users. How are you managing yours?

sapio365 makes it quick and simple to manage large environments with lots of users.

Ready to make your life easier?

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Control huge numbers of user groups, memberships and Teams

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Eliminate Teams sprawl

Thousands of classes can result in hundreds of thousands of Teams and groups that IT admins must manage. sapio365 makes managing them easy and efficient.

Convert hundreds of teams from public to private with just a click
Archive and remove Teams and groups in minutes

Keep teachers’ calendars and mailboxes tidy

Access and manage everyone’s emails and calendars from one place.

Report all related events in one place starting from a single calendar meeting.
Clean up old irrelevant meetings from everyone’s calendar at once.
Identify and purge suspicious emails from several mailboxes in a few clicks.

Preview the Teams you're archiving before committing your changes.

Create new student or staff accounts with a click

Automatically onboard new users with options to copy access and attributes from selected users.

Copy from template users (properties, licenses and group assignments, etc)
Import from a CSV or Excel file with or without column headers
Create accounts in Entra or on-premises Active Directory (hybrid) and choose the target Organizational Unit (OU)

Offboard or disable multiple accounts at a time

Run an automated process to bulk offboard users with various options to remove their access and back up their content.

Remove access with password reset and block sign-in
Remove license and admin role assignments, and remove from groups
Convert to shared mailboxes, set delegated access to these and more!

Handle hybrid environments with ease

Get an overall view of your on-prem and cloud users and groups in one place, at one time.

Add or remove members of groups whether they are synced or not, all at once
Do everything you need from one interface – update synced groups, import new groups, delete old groups, archive Teams and more.

Report on anything and everything!

Report details of user accounts and groups that were impossible to see before.

Provide valuable data to other departments to enable better decision-making
Create reports on hard to see discrepancies in data
Use automation to schedule and run saved reports

Add or remove members of several groups at once in the cloud or on-premises.

Find anonymously shared files across several OneDrive and remove access in a few clicks.

Eliminate the need for PowerShell

No more writing risky PowerShell scripts – perform IT tasks with a click of your mouse.

Enable other staff members to complete admin tasks using the built-in Role-Based access Control and automated jobs.
Avoid unexpected errors that can alter or remove data from your environment
Gain the ability to preview your bulk changes before applying them

Get tighter control of how documents are shared

sapio365 gives admins visibility on how documents are shared and with whom.

No need to add oneself as a site collection admin to gain access to documents.
No more worrying about documents being improperly shared between students.
Remove sharing links to sensitive documents in one click.

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How sapio365

empowers educational institutions

Full visibility & 100% control

See all user data in one place
Gain complete visibility of all Microsoft 365 data in one place, all at once – no matter how large your environment. You’ll be able to see the big picture and make sense of it all.

Easy problem tracking & isolation

Identify, compare and analyze
Sort, filter, categorize and analyze data using powerful tools right inside sapio365. Drill down to find the granular data you need.

Make bulk actions safely

Preview and confirm
Before making bulk changes, you can preview your updates to make ensure unexpected errors are avoided. Unlike using risky PowerShell scripts, you can preview your changes before saving.

Don’t stop there

Make life easier moving forward

Save custom views and use automation
Create customized views and save them for future use. Automate regular tasks and create ready-to-run reports that deliver quick and consistent results.

Educational institutions are choosing sapio365 to manage large and evolving environments with ease

“We have to deal with over 250,000 Teams in our organization. For us, it isn’t even a matter of how much time sapio365 saves us, although it’s a lot. It’s about the fact that sapio365 allows us to do things we could not do before. PowerShell is not an option and there is no other tool on the market that gives us the capabilities that sapio365 does. I don’t know what we would do without it.”

Jeff Edison, Office 365 Administrator, Enterprise Applications
Fulton Schools

Educational institutions face unique challenges
that only sapio365 can help resolve

The perfect solution for managing schools’ large Microsoft 365 environment is just a click away!

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by Alice Seiter

sapio365 - Tenant Segmentation

Delegate roles and segment your Microsoft Office 365 tenant with precision control!

Using native tools to segment your tenant can be problematic. Why deal with roles that are either too broad or too narrow when you can easily delegate and segment your Microsoft Office 365 tenant with precision control?

With sapio365, you can define extremely granular roles with just the right number of permissions.

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Create granular custom roles to delegate precise admin tasks on-premises and in the cloud

Customize your role permissions

Eliminate the problem of role permissions that do not suit your needs. sapio365’s centrally controlled Role-Based Access Control (RBAC) allows you to find the perfect balance for your organization. sapio365 RBAC roles are based on sapio365 features and are independent of assigned roles in Microsoft Entra ID. No more dealing with Admin Units that have limited scopes.

Discover all the sapio365 features for segmented tenants

Customization

Customize granular roles with permissions that are exactly as wide or as narrow as you need. You can safely delegate specific actions to an assigned user according to region, department or other parameters that you choose. You can also choose to delegate specific actions to a set of users, groups or SharePoint Online sites. Scope parameters are based on their properties, giving you granular control.

Customize each role with specific permissions and scopes of action.

Keep track of what sapio365 users changed and accessed in the User Activity Logs.

Easy compliance & audit

When a user accesses information or performs an action in sapio365, the event is logged so you know exactly who did what and when. All sapio365 user activity, including when delegates access data views, is recorded, ensuring compliance to corporate policies.

Centralized Role-Based Access Control (RBAC)

Create roles to delegate tasks and provide permissions then manage your custom roles across all tenants from one place.

Efficiency

sapio365’s RBAC and automated reports and tasks work together, you can assign common IT tasks to lower-level IT technicians and offload work from senior IT resources.

How sapio365

empowers customers to delegate granular tasks safely

Limit the number of accidental errors by defining custom granular roles

Ensure compliance with sapio365’s user activity logs

Empower helpdesks and lower-level techs as well as non-technical staff and business stakeholders

Free up skilled IT resources with safe delegation

Assign tasks across multiple tenants from a centralized sapio365 RBAC

Eliminate the need for PowerShell expertise

Improve end user experience by improving ticket resolutions

Leverage automation of common IT tasks