Advanced scanEZ tricks and scenarios for administrators

Advanced scanEZ tricks and scenarios for administrators

01:00:55 MIN

scanEZ is used by thousands of organizations worldwide for both administration and development. This webinar showcases use cases for admins that help tackle administration challenges with precision and ease.

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Use cases for administrators

scanEZ is used by thousands of organizations worldwide for both administration and development. This webinar showcases use cases for admins that help tackle administration challenges with precision and ease.

Some of the scenarios include

  • Restoring and merging mail files with laser precision
  • Dealing with mail rule issues like a pro
  • Mastering your folder structure and moving hundreds of folders between folder structures
  • Working with deletion stubs and user activity to pinpoint deletions
  • Tracking and eliminating ghost documents, even across replicas
  • Analyzing, understanding and resolving replication differences
  • Conflict resolution: from analyzing single conflicts to finding patterns across thousands of conflict documents
  • Mastering the parent/response hierarchy
  • … and more

EZ Suite:

Try it now!

See just how much faster and more fluid your HCL Notes and Domino administration and development can be.


Our take on Domino 10

Our take on Domino 10

00:58:43 MIN

How to get the most out of your new favorite Domino 10 administration features using the Ytria tools

In this webinar, you’ll learn how you can use sapio365 to carry out even the most complex Office 365 administration tasks, regardless of your own experience level.
You’ll learn about deletion logging, replication and synch-up, Domino On Disk Structures (ODS) and what they mean, and more.

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How to get the most out of your new favorite Domino 10 administration features using the Ytria tools

Domino 10 shipped jam packed with awesome new features you’ll love. And in this webinar, you’ll learn how to bring the best out of them with the Ytria tools. You’ll learn about deletion logging, replication and synch-up, Domino On Disk Structures (ODS) and what they mean, and more—as well as how you can enable and enhance these features using our upcoming EZ Suite version 19.

In this webinar, you’ll learn how you can use sapio365 to carry out even the most complex Office 365 administration tasks, regardless of your own experience level.

In this hour, we’ll talk about:

  • The long-awaited deletion logging in Domino 10 and how it works
  • ODS 53 and better ways to upgrade using EZ Suite
  • Replication and clustering enhancements
  • Database repair and how it works
  • and more!

You’ll also learn how you can enable and enhance these features using our upcoming Version 19 EZ Suite tools.

EZ Suite:

Try it now!

See just how much faster and more fluid your HCL Notes and Domino administration and development can be.


Security Considerations

Security Considerations

01:21:25 MIN

Your guide to modern defense tactics and risk mitigation for a secure IBM Domino environment

Enterprise IT security has never been more important in light of recent, high-profile cyber attacks—as well as the looming European GDPR (General Data Protection Regulation) that comes into effect on May 25—and Domino Infrastructures are no exception. In this fast-paced webinar, we’ll walk through most important threats against Domino environments.

Download to watch later

Your guide to modern defense tactics and risk mitigation for a secure IBM Domino environment

Enterprise IT security has never been more important in light of recent, high-profile cyber attacks—as well as the looming European GDPR (General Data Protection Regulation) that comes into effect on May 25—and Domino Infrastructures are no exception.

In this fast-paced webinar, we’ll walk through most important threats against Domino environments. And you’ll learn what you can do to strengthen both your internal and external Domino security posture by using the Ytria tools.

We’ll discuss topics such as

  • External Domino security and all that’s involved (ACLs, Domino Web server configurations, hashing algorithms).
  • Mass-managing ACLs and effective access to critical applications—including proper reporting and documentation.
  • Mitigating internal risks from application design flaws to agent security.
  • Demonstrating real-life attack scenarios and how to defend yourself against them.
  • Interesting security configuration worst practices, and myths regarding ACL settings, readers and authors items, and more.

You’ll learn how to rein in thousands of ACLs, audit encryption strength of user passwords, and other remedies for a more holistic approach defending your Domino environment.

EZ Suite:

Try it now!

See just how much faster and more fluid your HCL Notes and Domino administration and development can be.


GDPR considerations for your IBM Domino environment

GDPR considerations for your IBM Domino environment

01:28:48 MIN

A hands-on webinar to help you get ready

In this webinar we’ll examine what the GDPR means for your Domino environment and the data stored and processed within it, whether your servers are on-premises, hybrid, or in the cloud. After a quick summary of the GDPR’s scope and its most important directives.

Download to watch later

A hands-on webinar to help you get ready

Check out slides from the presentation on SlideShare.

Fortunately, Ytria’s EZ Suite is packed full of hundreds of features that combine to take environment health checks to a whole new level. But knowing what to use, and where, can be a real challenge.

In this fast-paced webinar, we’ll cover a range of issues—from the simple to the sinister—that you can use the EZ Suite tools to look for, to really get a global vision of your Domino environment’s health.

In this webinar we’ll examine what the GDPR means for your Domino environment and the data stored and processed within it, whether your servers are on-premises, hybrid, or in the cloud. After a quick summary of the GDPR’s scope and its most important directives, we’ll discuss

We’ll discuss topics such as

  • Data classification: what is considered personal and sensitive data according to the GDPR, and where it is stored in Domino
  • Responding to Right of Access requests (where the data processor needs to provide an overview of categories of data being processed pertaining to the individual, as well as copy of the data with whom it’s been shared with)
  • Right to erasure in an IBM Domino environment.
  • Data protection by Design and by Default—and what it means for your Domino mail and apps.
  • Employer obligations and guidelines for storing employee data in Domino.
  • Properly understanding and documenting access to personal and sensitive data.
  • How Ytria’s EZ Suite tools can help you become compliant.

Is this webinar for you?

You must comply with the GDPR if you work for any company registered in the EU, or even one that has subsidiaries, employees, or customers in the EU. This webinar is for you if you manage your company’s Domino environment in an Administrator, Developer, or IT Manager capacity—or if you’ve been appointed as DPO (Data Protection Officer) and your environment relies on Domino for applications and or mail.

Scripts used in this webinar

Perform large-scale effective access calculations for a selection of Notes names

<?xml version="1.0" encoding="UTF-8" standalone="no" ?>
<?xml version="1.0" encoding="UTF-8"?>
<ytriaAutomation Application="aclEZ" ApplicationVersion="16.5">
<!-- This will set the scripts behavior when encountering an error.
In this case, it will continue.-->
<OnError continue="True"></OnError>

<!--This will allow the script to run if called from replicationEZ by using the option
'Execute Automation File On...'-->
<if target="var" test="{%ListSize%}" mode="NotEquals" Value="">
<ExecuteListAction></ExecuteListAction>
</if>

<!-- All lines in the main grid will be selected.
All loaded databases will be included in the subsequent effective access calculation. -->
<Select target="Tree"></Select>
<Select Lines="All"></Select>

<!-- The following block will add in names to the effective access calculation.
Feel free to modify the Value field to match any user of interest,
and feel free to add or remove lines to search for more or less users. -->
<ShowEffectiveAccess RemoveAll="true">
<SetParam Field="Added" Value="Anonymous"></SetParam>
<SetParam Field="Added" Value="Dorothee Parker/ACME"></SetParam>
</ShowEffectiveAccess>

<Select></Select>

<!-- This action will categorize your results by selected user for an easier understanding broken down by user. -->
<GroupBy target="EffectiveAccess" columnID="SU1"></GroupBy>

<!-- The data found in the Effective Access panel will be exported. The report will be generated in the same directory that you a running this script from.
Feel free to modify the filename if you choose. -->
<Export target="EffectiveAccess">
<SetParam target="ExportToFile" field="FilePath" value="aclEZ_effectiveaccess_export_specusers.xlsx"></SetParam>
<SetParam target="ExportToFile" field="ExportType" value="Excel"></SetParam>
<SetParam target="ExportToFile" field="Mode" value="AppendRows"></SetParam>
<SetParam target="ExportToFile" field="FileOutput" value="Unicode"></SetParam>
<SetParam target="ExportToFile" field="OpenFileOnceGenerated" value="false"></SetParam>
<SetParam field="ExcelSheetName" value="{%ListParam=Server%}"></SetParam>
</Export> 
</ytriaAutomation>

Search for specific, user-defined keywords in full-text indexed documents

<?xml version="1.0" encoding="UTF-8" standalone="no" ?>
<?xml version="1.0" encoding="UTF-8"?>
<ytriaAutomation Application="scanEZ" ApplicationVersion="16.5">

<!-- This will set the scripts behavior when encountering an error.
In this case, it will continue. -->
<onerror continue="true"></onerror>

<!-- This is the list that will set the variables for repeated searches.
Quotes, ampersands and other special characters must be escaped. -->
<List name="vFTISearchTerms" Action="SetVar" vFTISearchKeyword="GDPRFTI"></List>
<!-- More lines can be added as needed.
for example, -->


<!-- The Loop starts here. The actions within the Loop will iterate over the defined list. -->
<loop list="vFTISearchTerms">
<ExecuteListAction></ExecuteListAction>
<Echo value="Full Text Index Search for {%vFTISearchKeyword%}"></Echo>

<!-- The following script block will look for the current search term
defined in the list "vFTISearchTerms" as the value of vFTISearchKeyword.-->
<SearchBy Type="FullText">
<Setparam Field="SearchFor" Value="{%vFTISearchKeyword%}"></Setparam>
<Setparam Field="Fuzzy" Value="false"></Setparam>
<Setparam Field="WordVariant" Value="false"></Setparam>
<Setparam Field="PutSearchInSelType" Value="Create"></Setparam>
<Setparam Field="PutSearchInSelCreateName" Value="{%vFTISearchKeyword%}"></Setparam>
<Setparam Field="TitleOptionType" Value="Default"></Setparam>
</SearchBy>

<!-- This line will place the focus on the newly created My Selection folder
bearing the name of the variable value defined in the list vFTISearchTerms. -->
<Focus Target="Tree" Category="{%vFTISearchKeyword%}"></Focus>

<!-- The following If condition declares that if a My Selection folder exists (i.e. something
has been found), the nested child actions will be carried out. -->
<if Target="Tree" Test="FocusRoot" Mode="NotEquals" Value="True">

<!-- This opens the Values grid with no items selected. -->
<Values>

<!-- This will hide the "type" columns in the Values grid. -->
<ShowTypeColumns value="false"></ShowTypeColumns>

<!-- Now, the following block will add a custom column showing the database path. -->
<AddCustomColumn name="Database Path">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value="@Name([CN];@DbName[1])+"!!"+@DbName[2]"></SetParam>
</AddCustomColumn>

<!-- This will add a custom column showing the search term used. -->
<AddCustomColumn name="Search Term ">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value=""{%vFTISearchKeyword%}""></SetParam>
</AddCustomColumn>

<!-- And this will add a third custom column that contains the Notes document link. -->
<AddCustomColumn name="Notes Link to document ">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value=""notes://"+@Name([CN];@ServerName)+"/"+@Dbname[2]+"/0/"+@Text(@DocumentUniqueID)"></SetParam>
</AddCustomColumn>

<!-- Now, the custom columns will be processed. -->
<Evaluate></Evaluate>

<!-- The following will export the data found in the Values grid
using the export preferences shown. -->
<Export>
<SetParam field="FilePath" value="GDPR_FTISearch_Results.xlsx"></SetParam>
<SetParam field="SelectedRowsOnly" value="False"></SetParam>
<SetParam field="ExportType" value="Excel"></SetParam>
<SetParam field="Mode" value="AppendRows"></SetParam>
<SetParam field="ExcelSheetName" value="FTIResults"></SetParam>
<SetParam field="OpenFileOnceGenerated" value="False"></SetParam>
</Export>
</Values>
</if>
</loop>
</ytriaAutomation>

Search for specific attachments in mail documents

<?xml version="1.0" encoding="UTF-8" standalone="no" ?>
<?xml version="1.0" encoding="UTF-8"?>
<ytriaAutomation Application="scanEZ" ApplicationVersion="16.5">

<!-- This will set the scripts behavior when encountering an error.
In this case, it will continue.-->
<onerror continue="true" ></onerror>

<!-- USER INPUT: Please define your variables here. Define a file name including its extension.
This is the list that will set the variables for repeated searches. -->
<List name="vAttachmentSearchObjects" Action="SetVar" vAttachmentName="CV.pdf"></List>

<!-- The Loop starts here. The actions within the Loop will iterate over the defined list. -->
<loop list="vAttachmentSearchObjects">
<ExecuteListAction></ExecuteListAction>
<Echo value="Searching selected databases for attachment: {%vAttachmentName%}"></Echo>

<!-- The following script block will look for the documents
containing the attachment defined in the lines of the list "vAttachmentSearchObjects".-->
<SearchBy Type="Formula">
<Setparam Field="SetFormula" Value="@Contains(@Attachmentnames;"{%vAttachmentName%}")"></Setparam>
<Setparam Field="SearchDocuments" Value="true"></Setparam>
<Setparam Field="SearchDesigns" Value="false"></Setparam>
<Setparam Field="PutSearchInSelCreateName" Value="{%vAttachmentName%}"></Setparam>
</SearchBy>

<!-- This line will place the focus on the newly created My Selection folder
bearing the name of the variable value defined in the list "vAttachmentSearchObjects". -->
<Focus Target="Tree" Category="{%vAttachmentName%}"></Focus>

<!-- The following If condition declares that if the My Selection exists (i.e. something
has been found), the nested child actions will be carried out.-->
<if Target="Tree" Test="FocusRoot" Mode="NotEquals" Value="True">

<!-- This opens the Values grid with no items selected. -->
<Values>

<!-- This will hide the "type" columns in the Values grid. -->
<ShowTypeColumns value="false"></ShowTypeColumns>

<!-- Now, the following block will add a custom column showing the database path. -->
<AddCustomColumn name="Database Path">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value="@Name([CN];@DbName[1])+"!!"+@DbName[2]"></SetParam>
</AddCustomColumn>

<!-- This will add a custom column showing the search term used. -->
<AddCustomColumn name="Attachment found ">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value=""{%vAttachmentName%}""></SetParam>
</AddCustomColumn>

<!-- And this will add a third custom column that contains the Notes document link. -->
<AddCustomColumn name="Notes Link to document ">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value=""notes://"+@Name([CN];@ServerName)+"/"+@Dbname[2]+"/0/"+@Text(@DocumentUniqueID)"></SetParam>
</AddCustomColumn>

<!-- Now, the custom columns will be processed. -->
<Evaluate></Evaluate>

<!-- The following will export the data found in the Values grid
using the export preferences shown. -->
<Export>
<SetParam field="FilePath" value="GDPR_AttachmentSearch_Results.xlsx"></SetParam>
<SetParam field="SelectedRowsOnly" value="false"></SetParam>
<SetParam field="ExportType" value="Excel"></SetParam>
<SetParam field="Mode" value="AppendRows"></SetParam>
<SetParam field="ExcelSheetName" value="Attachment Search Results"></SetParam>
<SetParam field="OpenFileOnceGenerated" value="False"></SetParam>
</Export>
</Values>
</if>
</loop>
</ytriaAutomation>

Search for user-defined names in subject, from, to, cc mail document fields

<?xml version="1.0" encoding="UTF-8" standalone="no" ?>
<?xml version="1.0" encoding="UTF-8"?>
<ytriaAutomation Application="scanEZ" ApplicationVersion="16.5">

<!-- This will set the scripts behavior when encountering an error.
In this case, it will continue.-->
<onerror continue="true" ></onerror>

<!-- USER INPUT: This is the list that will set the variables for repeated searches.
Quotes, ampersands and other special characters must be escaped. -->
<List name="vDataSubjectNames" Action="SetVar" vDataSubjectName="laszlo_nemes"></List>

<!-- The Loop starts here. The actions within the Loop will iterate over the defined list. -->
<loop list="vDataSubjectNames">
<ExecuteListAction></ExecuteListAction>
<Echo value="Searching for mails from / to / on cc Data subject: {%vDataSubjectName%}"></Echo>

<!-- This script block will perform the search for the documents. -->
<SearchBy Type="Formula">
<Setparam Field="SetFormula" Value="@Contains(SendTo:CopyTo:From;"{%vDataSubjectName%}")"></Setparam>
<Setparam Field="SearchDocuments" Value="true"></Setparam>
<Setparam Field="SearchDesigns" Value="false"></Setparam>
<Setparam Field="PutSearchInSelCreateName" Value="{%vDataSubjectName%}"></Setparam>
</SearchBy>

<!-- This line will place the focus on the newly created My Selection folder
bearing the name of the variable value defined in the list "vDataSubjectName". -->
<Focus Target="Tree" Category="{%vDataSubjectName%}"></Focus>

<!-- The following If condition declares that if the My Selection exists (i.e. something
has been found), the nested child actions will be carried out.-->
<if Target="Tree" Test="FocusRoot" Mode="NotEquals" Value="True">

<!-- This opens the Values grid with no items selected. -->
<Values>

<!-- This will hide the "type" columns in the Values grid. -->
<ShowTypeColumns value="false"></ShowTypeColumns>

<!-- Now, the following block will add a custom column showing the database path. -->
<AddCustomColumn name="Database Path">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value="@Name([CN];@DbName[1])+"!!"+@DbName[2]"></SetParam>
</AddCustomColumn>

<!-- This will add a custom column showing the search term used. -->
<AddCustomColumn name="Data subject found ">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value=""{%vDataSubjectName%}""></SetParam>
</AddCustomColumn>

<!-- And this will add a third custom column that contains the Notes document link. -->
<AddCustomColumn name="Notes Link to document ">
<SetParam field="TitleOptionType" Value="Formula"></SetParam>
<SetParam field="TitleOptionFormula" Value=""notes://"+@Name([CN];@ServerName)+"/"+@Dbname[2]+"/0/"+@Text(@DocumentUniqueID)"></SetParam>
</AddCustomColumn>

<!-- Now, the custom columns will be processed. -->
<Evaluate></Evaluate>

<!-- The following will export the data found in the Values grid
using the export preferences shown. -->
<Export>
<SetParam field="FilePath" value="GDPR_DataSubjectMailScan_Results.xlsx"></SetParam>
<SetParam field="SelectedRowsOnly" value="false"></SetParam>
<SetParam field="ExportType" value="Excel"></SetParam>
<SetParam field="Mode" value="AppendRows"></SetParam>
<SetParam field="ExcelSheetName" value="Attachment Search Results"></SetParam>
<SetParam field="OpenFileOnceGenerated" value="False"></SetParam>
</Export>
</Values>
</if>
</loop>
</ytriaAutomation>

EZ Suite:

Try it now!

See just how much faster and more fluid your HCL Notes and Domino administration and development can be.


Master your Domino server

Master your Domino server

00:41:54 MIN

Consoles logs and usage volume data with consoleEZ

In this webinar we’ll cover practical situations where properly monitoring the chatter in your server consoles is only possible with consoleEZ. Whether you’re a first-time user or a consoleEZ guru, you’ll learn about advanced use cases for admins that will set you apart from the crowd.

Download to watch later

consoles logs and usage volume data with consoleEZ

In this 45-minute webinar we’ll cover practical situations where properly monitoring the chatter in your server consoles is only possible with consoleEZ. Whether you’re a first-time user or a consoleEZ guru, you’ll learn about advanced use cases for admins that will set you apart from the crowd and help you tackle administration challenges with ease and precision.

  • How to work with all your server consoles and zero in on what your servers are trying to tell you by using filters.
  • Quickly and effectively issue and reuse console commands across multiple servers.
  • How to analyze your log files for multiple servers and easily export your results.
  • Real-life customer cases where consoleEZ was used to profile and mitigate brute force attacks, agent and security issues, and more.
    How to draw proper conclusions from the wealth of usage information stored in your log files.

EZ Suite:

Try it now!

See just how much faster and more fluid your HCL Notes and Domino administration and development can be.


[Deutsch] Komplexe Replikationsszenarios

[Deutsch] Komplexe Replikationsszenarios

01:08:57 MIN

  • Replikationslandschaft mit replicationEZ analysieren und verstehen
  • Replications Analyse generieren und sicher stellen dass alle Datenbanken in Sync sind
  • Agenten, ACL informationen und andere datenbank Eigenschaften in allen Repliken vergleichen
  • Den Replizier Pfad von Dokumenten und / oder Design Elementen nachvollziehen um zu prüfen wo diese Dokumente erstellt wurden und wie genau sie wohin repliziert wurden.

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  • Replikationslandschaft mit replicationEZ analysieren und verstehen
  • Replications Analyse generieren und sicher stellen dass alle Datenbanken in Sync sind
  • Agenten, ACL informationen und andere datenbank Eigenschaften in allen Repliken vergleichen
  • Den Replizier Pfad von Dokumenten und / oder Design Elementen nachvollziehen um zu prüfen wo diese Dokumente erstellt wurden und wie genau sie wohin repliziert wurden.
  • Erweiterte Fehler Analyse und mit Hilfe von scanEZ und consoleEZ wenn Replikations Probleme auf den ersten Blick keinen Sinn ergeben.
  • Andere Replikationszenarios und Kunden Beispiele

EZ Suite:

Try it now!

See just how much faster and more fluid your HCL Notes and Domino administration and development can be.


[Deutsch] scanEZ Experten-Webcast

[Deutsch] scanEZ Experten-Webcast

01:31:23 MIN

Folgende sind einige Themen welche wir zeigen werden. Da dieser Webcast live gehalten wird haben Sie die Möglichkeit mittels Chat auch Fragen zu stellen.

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Folgende sind einige Themen welche wir zeigen werden. Da dieser Webcast live gehalten wird haben Sie die Möglichkeit mittels Chat auch Fragen zu stellen.

  • Inspektion, verstehen und effizientes Managment von Dokumenten, Datums Felder, Eltern- Kinder Hierarchie und Sequenz Nummern.
  • Analyse von großen Dokumenten Mengen, Verstehen der Diff/Value Kombination um Vergleiche zu erstellen, Felder zu analysieren und zu vielen Dokumenten hinzuzufügen oder Werte zu verändern.
  • Inhalte von Dokumenten analysieren, verstehen ohne Ansichten zu programmimeren und durch neue Werte ersetzen ohne Agenten zu erstellen.
  • Verstehen Sie die Stärke der My Selektion Ordner und Funktionen wie re-Kategorisierung, “check box selecting”.
  • Vergleichen von Dokumente und Felder die nicht replizieren, künftige Konflikte, Löschungen die passieren werden oder nicht durchgeführt wurden.
  • Kopieren oder verschieben von fielen Dokumenten inklusive beibehalten der Ordner Struktur.

Try EZ Suite today:

Free for 7 days

No credit card required. Install it locally.
Download. Install. Register. Work.
It’s that easy.


Ytria health-check masterclass

Ytria health-check masterclass

01:17:00 MIN

The ultimate guide to verifying the integrity of your domino environment

In this fast-paced webinar, we’ll cover a range of issues—from the simple to the sinister—that you can use the EZ Suite tools to look for, to really get a global vision of your Domino environment’s health.

Learn how you can use Ytria’s EZ Suite tools to uncover and verify a wide range of aspects in your environment.

Download to watch later

The ultimate guide to verifying the integrity of your domino environment

The importance of maintaining a clean and efficient Domino environment has never been more apparent. Or has it? Whether it’s about security, storage, or agent, signature, and group management, what you don’t know could hurt you.

Fortunately, Ytria’s EZ Suite is packed full of hundreds of features that combine to take environment health checks to a whole new level. But knowing what to use, and where, can be a real challenge.

In this fast-paced webinar, we’ll cover a range of issues—from the simple to the sinister—that you can use the EZ Suite tools to look for, to really get a global vision of your Domino environment’s health.

Learn how you can use Ytria’s EZ Suite tools to uncover and verify a wide range of aspects in your environment, including:

  • Security scenarios related to ACL setup, Administration Server settings, Effective Access trends on a large scale, HTTP password settings, etc.
  • Overlooked Group and Membership problems such as incompatible subgroups, groups with irrelevant members, the tough task of understanding overall group membership structure, and more.
  • Replication situations that involve databases that should have replicated but didn’t, replicas that are out of sync, replication integrity problems causing inconsistency of content and agents and ACLs, etc.
  • Usage activity trends that could only be discovered by aggregating data about what apps are used and by whom, the amount of data they consume, and why.
  • Overall database health indicators such as old ODS versions, space used, security, performance, or storage settings that don’t follow your policy, and more.

Any one of these issues on a large scale can present some tricky situations. This webinar gives you the checklist and the steps to take to ensure that your environment is in the best place it can be.

Time-Stamped outline

Introduction (02:35)

Security resiliency level (09:45)

  • ACL audit & fixes (aclEZ)(11:20)
  • Effective access(17:15)
  • NAB Group membership management(21:40)
  • ACL change history (23:50)
  • Person document & HTTP Password audit (scanEZ) (25:00)
  • Agent security (agentEZ) (29:00)

Replication integrity (30:40)

  • Replication landscape (replicationEZ) (31:25)
  • Find and get rid of duplicates (33:30)
  • One-click replication consistency analysis (replicationEZ, scanEZ)(35:15)
  • Replication settings (clustering, connection documents, formulas) (39:00)

Clutter reduction (42:00)

  • Automatic NAB Presence checking (aclEZ) (42:45)
  • Ensure up-to-date group membership (44:50)
  • Irrelevant mail files (46:55)
  • Signatures (agentEZ, signEZ) (48:05)

Database administration & management (52:00)

  • Administration settings (Admin server, etc…) (databaseEZ) (52:40)
  • ODS version (54:10)
  • Space-used percentage and storage optimization (55:50)
  • Usage activity analysis (57:45)
  • Quotas (59:05)
  • DAOS (59:50)
  • Agent runtimes and logs (agentEZ) (1:01:20)

Day to day tasks (1:03:10)

  • Consoles, commands, log analysis, usage patterns (consoleEZ) (1:03:35)
  • Discovering conflicts and resolving them (scanEZ, replicationEZ) (1:08:10)
  • Database issues, document analysis and more (agentEZ, databaseEZ) (10:09:55)

Try EZ Suite today:

Free for 7 days

No credit card required. Install it locally.
Download. Install. Register. Work.
It’s that easy.


scanEZ Version History

scanEZ Version History

See where scanEZ has been.

  • New - Pre-emptive error messaging has been added to 'Copy/Move Documents to Multiple Databases…' operations.
  • Fixed - Bug preventing document modifications from saving has been fixed.
  • Fixed - Issue that caused intermittent session crashes when exiting a 'Search & Replace' error dialog has been fixed.
  • Fixed – Issue causing problems when trying to load a databaseEZ-generated XML list of databases in scanEZ's 'Copy/Move to Documents to Multiple Databases…' feature has been fixed.
  • Fixed - Restored compatibility for select date/time format options in Excel exports.

  • New - Automation tag functions have been expanded to include the following tags:
    • StopAutomation
    • ModifyUNID
    • CreateFolder
    • AddToFolder
    • RemoveFromFolder
  • Fixed - An issue causing the 'Open Database in Designer...' feature to malfunction has now been fixed.
  • Fixed - An issue in the Replication Auditor causing documents to remain in the grid after being deleted has been fixed.
  • Fixed – Compatibility with CIAO has been restored.
  • Fixed - Various stability fixes and enhancements have been implemented.

  • New – NAB group and name exploration/selection panels ('Names') now offer additional information columns: 'Full Name', 'NoteID', and 'NAB Filename'.
  • New – 'Export to File' feature now provides a default file name when exporting to any format.
  • Fixed – Improvements to the EZ Suite installation database and process execution fix installation problems in which some users were unable to install due to target folder restrictions.
  • Fixed - Stability enhancements have been added in the Ytria Update utility.
  • Fixed – The latest LibXL architecture has been implemented for Excel file export.
  • Fixed – flexYgrid panels have gotten general stability enhancements.
  • Fixed – Various bug fixes in grid-data Copy (specifically Ctrl + C command) functions were made to remedy the following issues: Erroneous text was displayed ("Exporting selection to file...") in progress dialog when using Ctrl+C in a grid with many rows selected. A memory limitation problem was encountered using Ctrl+C to copy HTML parts to the clipboard.
  • Fixed – An issue that occurred when exporting or copying grid data to HTML format resulted in settings of ' X ' for checked checkbox cells being returned as corrupt.
  • Fixed/New - Automation tag function fixes have been made for the following tags:
    • List and Loop
    • SetVar
    • ShellExecute (in loop)
    • FilePath
    • EditEntries
    • CopyMoveDocsToDbs
    • CopyItems
    • CreateItem
  • Fixed – Various minor issues with Group and Sort actions on group totals within flexYgrid panels have been corrected.
  • Fixed – An issue with the grid status bar summary information incorrectly showing group header row counts has been fixed.

  • New – 'Copy/Move Documents to Multiple Databases' feature now fully replaces the older copy/move functions, includes extensive UI changes, and offers new replica options about how to copy documents as new, replicate them, or replicate them while force-incrementing their sequence number.
  • New – 'Export All Attachments and Files…' lets you export/archive attachments and files from a set of documents.
  • New – 'Database Comparator' tool lets you compare two given databases in detail.
  • New – scanEZ is now fully MIME/RFC822 compliant and lets you read out and edit related items.

Automation:

flexYgrid:

  • New – Access to backend Xpages components such as compiled javascript, eclipse files, custom control components, and more.
  • Improved – $Flags definition back is now flexYgrid enabled.
  • New – 'Create Automation List from Selection' feature allows quick automation list building.
  • New - Automation Console, with configurable detail level, lets you see real-time progress of script processing.
  • New – Macro recorder lets you record and play XML macros (based on the Ytria Automation tag language) of your actions.
  • Improved – Expanded automation tag library. See the full catalog of command tags in our Help section.
  • Improved – Expanded bridges between EZ Suite tools now include the ability to launch scripts using other tools on current selections.
  • New – Group/Ungroup toolbar buttons quicken working with data categorization.
  • New – Hide/Unhide right-click menu options provide easier and safer method for hiding grid columns.
  • New – Grid status bar now provides global stats for number of entries loaded, shown, hidden, and selected, as well as the number of groups present.
  • New – 'Display all filtered and manually hidden rows' feature added for better contextual visibility.
  • New – 'Suspend Grid Redraw' feature lets you put certain grid processes on standby during grid set up. - New – Resetting grid configuration now requires confirmation.
  • New – 'Cutoff-Date/Time Filters' let you view information from a set time range back from the present time.
  • Improved – 'Append Rows' now detects and merges data under matching column headers during export.
  • Improved – Group/Sort operations now keep selection focus intact.
  • Improved – 'Find First' search function now automatically focuses on found entry.
  • Improved – Multiple column filters can now be combined on any given column.
  • Improved – Filters now use true backend values instead of formatted, displayed value.
  • Improved – Group zone is now scrollable to allow complete visibility for high-level of groupings

  • New – 'Copy/Move Documents to Multiple Databases' improves upon the older copy/move functions and greatly expands copy/move abilities.
  • New – Previously inaccessible document, note, and item properties can be used as the document display title.
  • New – Direct encrypt/decryption functions are now available.
  • New – Entire parent/response document hierarchies are now visible.
  • Improved – Automation through the Ytria API has now been expanded to include scanEZ’s entire range of functionality.
  • New – flexYgrid data scanning and display engine increases data parsing ability and handling capacity over the legacy EZ Suite interface.
  • New – flexYgrid navigation options allow for better searching, selection, and more.
  • Improved – Sort functions for groups and columns are now independent. Group functions now include the ability to calculate Count, Sum, Average, Minimum, Maximum, and even Delta values in Group entries, who are themselves independently sortable.
  • New – Context-based filter menus only display the types of filters that will work on that type of data.
  • New – Multi-strength reset capabilities let you step back through filtering/formatting operations towards default settings, even to factor default configurations.
  • Improved – The 'Values' filet has been revamped to offer an easy-to-use dialog with search capabilities. - New – Multi-type columns allow many possibilities to custom data formatting options.
  • Improved – Better export functions include one-click toolbar access, a more logical layout, and improved interactivity with export preferences.
  • New – Annotation columns let you add you own comments and temporary data points to data grids. - New – Save pre-set grid configurations.
  • New – Quick access toolbar allows direct access to all major grid functions.
  • New – Grid Manager complete grid configuration controller gives you a central place to control all grid preferences.
  • New – Built in tool lets you create pivot tables on the fly, directly in the grid.
  • New – Patent pending Data Comparator tool offers a new way to conduct data comparisons within a grid.

Automation:

  • Improved – The Ytria API has been expanded extensively to include all flexYgrid functions.

  • New - Open Database dialog: Option to save server names in Notes.ini for future reference, as well as manage the list.
  • Fixed - Now you can Switch ID or use Full Admin Access after trying to open a database without the proper access rights; single-database products (like scanEZ) will re-open the database, server products (like aclEZ) will keep the database in the tree to re-open. (Previously, opening a database without access rights would leave the user with a blank/ empty tool.)
  • New - Document Analyzer: Changed the scan method to properly handle 32K limit issues; now uses the Search by Note Class method.
  • Fixed - Number editing correctly handles the special Number format set in Windows.
  • Fixed regression - Was not able to edit a value if something other than a '.' (period) was used as a decimal separator.
  • Fixed - Notes.ini editor: Edits were not being logged correctly in the Modification Log Database.
  • Fixed - Conflict Solver, Replication Auditor and Document Comparator.
  • Fixed the 'Open in Notes' header of the comparator interface; the empty/ untitled areas were still active "buttons", so it would open in a blank session.
  • Fixed - Search&Replace was not able to look in Author type items. The 'Add to My Selection' option was creating entries with errors in the selection tree.
  • Fixed - Design Collection is now used when set to get list view/folder Columns. Previously was using the Full Search by default; extremely time consuming.
  • Fixed - Replace Date/Time: The result was appending the new date/time instead of replacing the selected value. Fixed - ACL editor- Check Member Presence: When changing the current database to a new server, the Check Member Presence option was not switching to use the corresponding new server NAB. (This was despite checking 'Select NAB for Group Member…/ Use all NABs on Local'.)
  • Fixed - ACL editor: When modifying the Access property in the grid, the associated default attributes were not updated accordingly.
  • Fixed - ACL editor - Export ACL Flags and Roles: Was not using the selection correctly and was omitting some information.
  • Fixed - ACL editor: Adding a new server in an ACL was incorrectly displaying an Administration Server icon next to it.
  • New - Vastly improved version of the Modification Log template.

  • Fixed bug: Show proper Notes version for ODS 52.
  • Fixed bug: Export in Excel from grid with grouping.
  • Fixed issues on ACL Flags and Roles export.
  • Fixed bug: Handling numbers with decimals.
  • New: "Append" and "Add Non-Contiguous" options in export (also available through Automation).

  • URL created with https only when required.
  • Switch ID and Full Admin Access improved - now uses saved password.
  • Optimized Grid Filter.
  • New server tree right click-menu item: 'Refresh'.
  • Fixed and improved Automation & Excel Export.
  • URL created with https only when required.
  • Fixed bug when closing documents.
  • Passthru Server type connections are now properly listed in Server list dialogues.
  • Switch ID and Full Admin Access improved - now uses saved password.
  • Improved: 'Select a server' dialog.
  • New: 'Recent Server or DB' list is now case insensitive.
  • Fixed 'Create Folder' issue when adding a document to newly created folder.
  • Fix: When using a coma instead of a dot as decimal separator (ex. 1,000,000) certain functions (diff/value create/modify using a formula) would lose their decimals, and thereby change the values.
  • New: Diff/Panel Rename/Copy - added a checkbox to allow the use of space characters within fields name. If UNchecked, then all field names will be have 'space characters' trimmed.
  • Fix: Conflict Solver - If user opens an individual conflict, then Conflict Solver module now correctly recognizes and displays the single conflict; even if previously loaded and nothing was originally found. Previously, a single conflict could be loaded manually, but the Conflict Solver module would not recognize any conflicts existed in the database.
  • Fix: Search & Replace now correctly handles fields with the same name.
  • Fixed format issue - Windows settings are used by 'Used Space' (Properties page) all the time which prevents Number formatting discrepancies.
  • Fixed an instability when opening and closing multiple Auditors at the same time.
  • Fix: Document Analyzer - Document Encryption counts were incorrect and inconsistent.

  • Fixed Bug: Crash occurred only in IBM Notes 7 and older.
  • Added ability to close the Help Center dialog with the 'Esc' key.

  • Added new eXtensible Markup Language (XML) scripts to automate processes in the EZ Suite.
  • Added new "Load Automation XML" feature option accessible from Server or Database menu.
  • Updated java widgets to launch from IBM Notes and IBM Domino Designer.
  • Added new "Full Text Saved Searches" design category which lists Full Text Index searches, including private searches (when "Use Design Collection Note" box is not selected).
  • Enhanced Server Selection Dialog Box (with QuicK Search, etc.).
  • Enhanced NAB Presence Checker and Group Expander with option to include additional NAB databases.
  • Improved standard Regular Expression (Regex) and Formula dialog boxes with Show History button and interface. Past Regex and formulas can be selected for use or they can be deleted from the History.
  • Enhanced Open Database dialog box with Ctrl+F to find databases on selected servers, sticky display preferences (Title and/or File Name) and F3 key to find next matches.
  • Added new distinguishable icon for redirection directories in the Selection Tree for easier identification.
  • Improved Quick Search. Query is no longer limited to the sorted column, and allows subsequent selection of any column to conduct the search.
  • Added new Set Column Width option enabling the user to define the number of characters to display for the selected column.
  • Enhanced grid exporting to copy/paste grid contents in HTML, Rich Text and Simple Text formats in any word editor program or IBM Notes.
  • Enhanced group and cell formatting dialog boxes.
  • Custom formatting of dates and numbers can be applied to both groups and cell at the same time from either dialog box.
  • Added new Register by Email option for when internet is unavailable.
  • Improved YtriaUpdate to handle Windows 7 UAC security restrictions.
  • Enhanced Names dialog box with new options.
  • Fixed Bug: Optimized code for the grid.
  • Added new native Excel options to Grid data exporting, including the use of custom, pre-formatted excel books. Supports both Excel 97-2003 and Excel 2007-2010 output file formats.
  • Added new Formula History dialogue box to display previously used formulas.
  • Enhanced User Activity feature with options to switch recording of User Activity on/off.
  • Added new naming option for Custom Columns. Accessible via "Add Custom Column" dialog box.
  • Added new parameters to document searches. User can now limit search results to a specific number of documents.
  • Improved "New Document" feature with options to set document authorship and public accessibility.
  • Added new "Search Unread Documents" feature to display and query unread documents marks for a given user. Additionally, added the ability to add or remove unread documents marks for a given user.
  • Added new Search and Replace feature spanning one or multiple documents and designs. Supports text and text like items.
  • Added new Decrypt/Encrypt feature in Document Menu to manage Notes document encryption.
  • Added new feature to change item flags for several items of one document. Improved Group Navigator editing options with additional accessibility directly from the right-click menu of the main ACL grid.
  • Improved Copy/Paste feature of multiple field items with Add, Replace and Skip options when dealing with existing items.