Hybrid Office 365 – On-Premises

Manage hybrid configurations seamlessly from a central dashboard without any coding.

Automate your work

Automate both simple and complex tasks. Create your own automated tasks.

Delegate tasks

Delegate IT tasks to non-IT users with total security.

License management

Manage your licenses more efficiently and reduce operating costs.

Large user communities

Manage even the largest communities of users.

Maximize your Microsoft 365 ROI

Save time and money managing your Microsoft 365 communities.

Microsoft Teams governance

Optimize how your people collaborate without compromising your Microsoft Teams security.

Manage groups

From full-scope audits, to intricate group
governance

Manage Team channels

Full visibility of public and private
Team channels

Manage licenses

Cost-saving features to tighten up license and service plan allocation

Manage OneDrive and document libraries

A central platform to manage sharing and access permissions, audit and more

Manage mail and calendar settings

No-code administration of mailbox permissions and settings, as well as events

Manage user accounts

From onboarding to user account closure and backup at scale

Audit SharePoint Sites

Full visibility for SharePoint sites, including lists, metadata, and document libraries

Leverage Built-In Analytics

Filters, categorization, statistics, charts, and other tools to better understand your data

Report on Usage Activity

Enhanced usage reports for a better understanding of Microsoft 365 activity

Explore Security Logs

Detailed Microsoft 365 sign-in and audit log reports

Teams Tip 14: Synchronizing Microsoft Teams files to your PC​

You probably know the OneDrive client lets you synchronize your OneDrive files to your desktop. But did you know you can also synchronize your files in Teams to your PC?

In this series of quick tips we continue to spotlight a few easy ways to help you get more productive with Teams. Some of these may be new to you, while others may offer a helpful reminder of options you forgot were there.

The benefits of syncing your files

Synchronizing files from OneDrive or Teams to your desktop allows you to:

  1. View files stored in Office 365 from Windows Explorer
  2. Work on your files in Offline mode – which automatically synchronizes your modifications when you’re connected

How to sync your files

So let’s go through the steps to synchronize your files in Teams with your desktop:

  1. Open the Teams client and click Teams
  2. Select a team
  3. Select a channel
  4. Click on the Files tab
  5. Click Open in SharePoint

Next, your default browser will open a SharePoint page displaying all stored documents for this channel.

Click on Sync, if you only want to synchronize the documents for this channel:

If you want to synchronize all the documents for the entire team click on Documents. This will take you up one level and display all content for that team:

Each channel will be represented by a folder in your SharePoint document library:

Click Sync to synchronize the content from all channels within your team:

The sync option in Teams

Note: The sync option is being added directly in the Teams interface in the first quarter of 2020.

So you won’t have to open SharePoint to sync. This option will be available directly within the Teams client. However, you do need to open in SharePoint if you want to sync all your channels.

OneDrive file status

Once your content is synchronized you can access all files from your team by using Windows Explorer.

  1. In Windows Explorer, click the ‘Building’ icon and the name of your organization (for this example it’s SergePoint)
  2. Click on the name of the team – Name of your Channel (Team Ytria – General)
  3. Your files will be displayed with ‘Status’ icons

The OneDrive status icons – what they mean

Options when right-clicking on files in OneDrive

  • View online: Opens the file in the online application
  • Always keep on this device: Changes the status icon to the ‘White check mark with a green circle’ icon. (The file will remain available offline if the user has clicked Free up space.)
  • Free up space: Removes from your computer copies of files that have a ‘Green check mark with a white circle’ icon.

A final note about requirements

If you don’t see these status icons or the OneDrive options when you right-click your files, you will need to update your Windows 10.

This is because these OneDrive status icons and the option to “always store on this device and free up space” require Windows 10 Fall Creators Update (version 1709 or later) and OneDrive build 17.3.7064.1005 or later.

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