Tips and Tricks
Secrets That Are Guaranteed To Save You Time
NOTE: Our ‘Tips and Tricks’ section has been superseded by the Ytria Tech Lab.
Archived tips are still being kept here for reference purposes. Please check the Ytria Tech Lab frequently for all the latest tips, tricks and tutorials to help you get the most out of your Ytria toolkit.
If you have any questions about how to perform the steps below with Ytria tools, email us at email@example.com and we will happily reply to any request you may have.
With ScanEZ I have it ALL in one place: easily search for any item in the database, easily inspect the data and in case it is necessary, easily apply some changes to the data.
Back to scanEZ product page
Use a formula (even complex one) in the scanEZ explorer to easily pinpoint one or several documents. List your documents by something other than its Form name...
Compare a selection of documents (2 or more documents) in a database and edit their field values directly. Even compare the contents of big field lists.
Restore deleted documents by deleting their deletion stubs before a replication. Easily find all deletions stubs in a database and delete all or just one of them...
Easily see private views, private folders, and private agents, by not using the "Design Collection Note" option.
Re-organize design elements, documents, profiles and/or deletion stubs by a chosen title (or key) defined by you (i.e. formula, specific field value, column value in a view—a view index "on-the-fly")
See all documents contained in your database (no filter, no view, all of them), organized by Form name
Look inside any database and easily find any documents that may be giving you problems...
View the real value of a document, with no limit on the size of content (much easier to view and sort data compared to the document item list dialog box in Notes)
See all profile documents (global and personal) in your Notes database
See all design elements (whatever their type: forms, views agents, etc.) in your database
See all save/replication conflicts in any Lotus Notes database and solve them easily with a few mouse clicks
Change the UNID of a document with a mouse click
Delete views that crash your Notes Client, Designer and even Domino Server when you try to open them
Re-gain access to a local database, even the one with a heavily restricted ACL
Regain access to documents with reader fields that no one can see anymore (local database)
Correct the type and value of any field in any document (changing text to number or text to author)
See the full security of your documents, reader and author settings, sort by name of user/roles
Find orphan responses (who lost their parents) and re-link them to new parent documents
See and easily change (live in real-time) your current notes.ini configuration without closing Notes!
See in one place the entire ACL access and role settings of a database. Eliminates the need to click on each and every entry to analyze and understand who can (or cannot ) do what...
Search for documents using successive formulas. To obtain the same result, it would require coding a complex - even impossible - view formula.
Access and organize the information you are interested in for any Lotus Notes and Domino database.
Find the last edited document(s) in your database using the Replication Auditor
Use the Replication Auditor to help you understand where the origin of a document modification has occured
Scan your database before launching a replication and change the winner/loser BEFORE the replication take place (even avoid potential conflicts)
Cut the replication link (change replica id) between any two replica databases with a click.
Set a private agent to a public agent (shared and unshared agents)
See the field values of many documents and edit them all at once. This allows you to update many documents at the same time.
Create a new field in any set of documents with any kind of formula
See the content of a Rich Text field at its element level, and delete "corrupted" elements that prevent you from opening the document in your Notes client
Select and execute a complex formula on various types of documents, and change the value of several fields
See the $Flags setting of several design elements in detail
Create views that list design elements by changing the field $formulaclass
Easily fix mail settings in any personal or global profile document(s) that at times seem impossible to change
Check a formula on a document, to see the value it would return
Copy a set of documents, design elements or profile documents to any other database
Copy an ACL configuration to any other database
Regain the ability to open a database in the Domino Designer (by setting the hide or unhide design flag)
Get the structure of a document by exporting it in a format that can be opened in worksheet program (Microsoft Excel, Lotus 123 etc…)
Select any document(s) and export a set of fields to any text format
Easily find a field by its name, type or value (in any document)
Find a document or its deletion stub by its NoteID or UNID. Also find corrupted documents in a Lotus Notes and Domino database
See the content of any note in hexadecimal code (useful for the C API developer)
Select several documents in the Notes client and open them directly in scanEZ
See in one shot all the document responses, and navigate through the responses/parent hierarchy
See in one shot all private views in a database and be able to delete them with a few mouse clicks
See what design elements and documents have been recently changed following a replication
How to delete a view (or anything else) without creating a deletion stub
See how you can routinely switch between a number of ID files while using scanEZ
Easily see exactly what has just changed in your database in the last 10 minutes, 1 or 2 hours etc. (see what has changed in your database following design refresh or a replication)
Avoid entering your password each time you run Ytria software tools.
Explode text item to a text list item for many documents
When deletion stubs are purged documents may seem to re-appear after a replication. The only way to see them is by using scanEZ's Post Replication Auditor.
Quickly select documents with "Select using Regular expressions" or "Select All with Identical Displayed Title..."